The Operations Manager will work as part of the Finance and Operations team within the Texas Business Unit (BU) providing a broad range of resources. They will manage office functions, accounts payable, safety management, staff engagement, and fleet management. They will balance meeting the day-to-day needs of the San Antonio office and accounts payable with cyclical projects that support meeting the strategic priorities of the Finance and Operations team. Financial responsibilities include purchasing, processing invoices and transfers, and negotiating and contracting with vendors, and participating in budget preparation.
The Operations Manager will develop and implement processes for approved plans and complete and organize multiple tasks and activities. They will maintain, track, and report on key data related to the scope and priorities of each functional activity. The Operations Manager must have advanced knowledge of the systems and resources utilized by the team to provide programmatic support and coordinate communications related to the resources. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices to improve effectiveness. They will take on additional duties to enhance the work of the team, including, but not limited to, enhancing the systems and tools used by the Finance and Operations team, coordinating logistics for BU-wide meetings and/or special events and serve as the lead liaison with vendors.
The Operations Manager will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will collaborate with business units within the Great Plains Division to enhance systems and tools used by operations teams in the Division. They will keep up to date on market trends and best practices in order to improve services.
This position is located at the San Antonio office with three days required in office and will work flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
San Antonio Office Management� & Administration�
Process mail�
Property management coordination� and communications, including� facilities� access, closures, maintenance/repairs, and� overseeing� general upkeep�
Manage San Antonio Office safety and emergency response plans�
Monitor� Texas BU email inbox and voicemail on main phoneline� �
Accounts Payable�
Payment of invoices, monthly office rent, utilities, and vehicle leases� in� Workday�
Track employee payment requests and payment processing status�
A/P point-of-contact for Texas BU staff members�
New vendor set-up�
ACH enrollment and verification�
A/P Adjustment entry�
Payment and track annual property taxes�
File Quarterly Sales Tax Return�
Safety Management�
Youth Safety Coordinator�
Statewide emergency response communications (including Send Word Now administrator)�
Texas BU's Safety Focal Point�
Staff Engagement�
Organize and� facilitate� staff meetings and gatherings�
Maintain� Texas BU Connect (intranet) site and internal staff communications�
Managing employee milestone and recognition program
Overseeing time and expense reporting
Insurance & Vehicles�
Maintain additions and changes to vehicle and property insurance records�
Coordinate Certificate of Insurance requests�
Manage vehicle registration renewals�
Manage compliance with TNC vehicle SOPs, including mileage logs�
This description is not designed to be a complete list of all duties and responsibilities required for this job. Perform other job-related duties as assigned.
We're Looking for You:Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in leading a varied, multi-disciplinary team.� �
The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!�
What You'll Bring:Bachelor's degree and 3 years related experience or equivalent combination.
Experience generating reports and analyzing and interpreting data.
Experience managing and implementing multiple projects.
Experience with business process analysis and/or improvement.
Experience with current technology in relevant field.
Experience working with cross-functional teams.
This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:The starting pay range for a candidate selected for this position is generally within the range of $65,000 – $75,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Who We Are:The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube � to hear stories from staff or visit � Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply – we'd love to hear from you. To quote a popular saying at TNC, “you'll join for the mission, and stay for the people.”
What We Bring:
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.
We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.