Position: Office & HR Administrator Location: Conshohocken, PA (Hybrid, 3 days onsite)
The client is an established growth-minded consulting firm that operates exclusively in the life science & healthcare industry.
Overview of Responsibilities
HR Administration
- Manage onboarding logistics: IT equipment orders, workspace prep, IT vendor account setup, paperwork, handbook acknowledgment, payroll/expenses setup.
- Manage offboarding logistics: IT account closure, equipment collection, paperwork, finance/benefits wrap-up.
- Maintain employee records (addresses, PTO, benefits).
- Coordinate employee visa applications with external providers.
- Manage employee benefits packages (health insurance, pension/401k).
- Distribute and track tax forms, benefit renewals/changes.
Office Management
- Day-to-day management of office supplies and facilities (UK, US, CH)
- Liaise with contractors and building management for maintenance, cleaning, small works.
- Support coordination of office renovations or relocations.
Executive & General Administrative Support
- Book travel for partners/senior team.
- Support expense reporting (Tallie), chasing receipts and entries.
- Provide ad hoc admin support to partners as needed (not positioned as an EA-heavy role).
IT & Systems (basic)
- Liaise with IT vendors on routine setup/termination issues.
- Manage subscription access (new starters, leavers, renewals).
- Escalate Wi-Fi/system issues to IT vendors or internet providers.
Meeting Logistics
- Provide logistical support for internal meetings (All Hands, management meetings, client visits).
Contracting – Clients & Subcontractors
- Process subcontractor contracts (Docusign).
- Run annual subcontractor due diligence checks (IT security, privacy, compliance surveys).
- Maintain subcontractor MSA records.
- Track client MSAs and coordinate with accounts leads to ensure they remain up to date.
Overview of Desired Skills & Experience
- Experience working with senior level executives.
- High degree of confidentiality.
- Superior attention to detail.
- Experience in managing travel arrangements.
- Strong organizational and coordination skills.
- Proficiency in MS Office.
- Prior HR/office admin experience a plus but not required.