Lead Bookkeeper/ Office Manager
Houston, TX | Full-Time | Environmental Services
Our client is a mission-driven environmental services company focused on improving air quality. They are a small, growing team where every contribution matters, ideas spark change, and your work has a real impact.
They are seeking a proactive, highly organized Bookkeeper / Office Manager to manage financials, office operations, and executive support. This is a hands-on role ideal for someone who thrives in a fast-paced, collaborative environment, enjoys variety, and takes ownership of responsibilities.
Key Responsibilities
Financial Management & Bookkeeping
- Manage client invoicing, accounts payable, accounts receivable, and general bookkeeping using QuickBooks Pro
- Maintain accurate financial records and perform bank and credit card reconciliations
- Track expenses and assist with monthly financial reporting
- Manage weekly time tracking and project billing in BigTime
- Assist with payroll setup and documentation
- Coordinate with external accountants for tax preparation and reporting
Office Operations & Leadership
- Provide direct administrative support to executive leadership
- Supervise one Administrative Assistant and guide workflow
- Oversee daily office operations, including vendor management, office supplies, and billing
- Ensure office systems and processes run smoothly
Administrative & Team Support
- Create professional reports, presentations, and documents using Microsoft Office and Adobe Acrobat Pro
- Maintain organized digital and physical filing systems
- Assist with HR administration, onboarding, and office safety programs
- Support company LinkedIn and social media presence for recruiting and marketing
- Plan and coordinate team meetings, events, and celebrations
Required Skills & Experience
- 5+ years of bookkeeping, office management, or senior administrative experience
- Experience supporting executives or senior leadership
- Strong understanding of accounting principles and financial recordkeeping
- Ability to manage multiple priorities in a fast-paced environment
- Hands-on experience with: QuickBooks Pro, BigTime, Adobe Acrobat Pro, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
- Exceptional organization, accuracy, and attention to detail
Why You’ll Love This Role
- Meaningful work supporting environmental impact initiatives
- Small, collaborative, and mission-driven team
- Opportunities to expand your role as the company grows
- Competitive Houston market-based salary, PTO, and benefits
- Positive, fun culture with team events and celebrations
