We are hiring for a great client in Newport Beach. This is an excellent contract opportunity for an organized and detail-oriented HR Office Assistant / File Clerk. Please apply directly if interested.
Schedule:
- Monday - Thursday 8:00 AM – 5:00 PM
- Friday: 8:00 AM – 4:30 PM
Responsibilities:
- Organize, file, and maintain HR documents in accordance with company policies and legal regulations
- Assist with answering phones and transferring to correct department
- Retrieve files and documents as requested by HR staff
- Ensure proper handling of confidential information and sensitive documents
- Assist with scanning, photocopying, and electronic filing of records
- Perform general clerical duties as needed
- Audit files regularly to ensure accuracy and completeness of documentation
- Create and update file labels, indexes, and storage systems
- Coordinate with HR team members to prepare documentation for audits or compliance checks
- Track and manage the flow of paperwork, ensuring timely processing and filing
- Assist with onboarding documentation and employee file setup
Qualifications:
- Prior experience in an administrative or filing role preferred
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication and time management skills
- Bachelor Degree in related field, highly preferred.
