Office Assistant III - Confidential (Contingent Hire)

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.”Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity.

This position plays a key role in the effective functioning of the Human Resources Department. Serving as the first point of contact for those seeking information from the department, the successful candidate will greet visitors, answer calls and emails, and route all accordingly. They will also provide support to the Administrative Services Officer by serving as the primary accounts payable and accounting contact and have significant responsibilities in the areas of invoice and payment processing, purchasing, and associated financial controls. In addition, the successful candidate will play a key role in HCM (Human Capital Management) payroll and personnel action execution. This position is responsible for independently providing overall office coordination and functioning of the HR Department, including mail, facilities, equipment and space.

Current Vacancy: There is one full time contingent (temporary) hire vacancy in the Human Resources Department. The initial duration of the assignment is four months (May-August), typical hours are Monday-Friday 8:30am - 4:30pm. The assignment may be extended based upon business needs and funding.

Our Highly Qualified Candidate:If you are our ideal candidate, you have substantial experience providing customer service and administrative coordination in a front-desk setting. Experience in a Human Resources environment is a plus. You also have significant accounts payable and accounting experience, including in troubleshooting, and a high level of facility in using spreadsheets and ERP software, as well the ability to manage payroll processes and personnel actions. You have excellent verbal and written communication skills; are customer focused and enjoy working with both the public and internal customers at all levels of the organization. You are self-directed and able to work independently with minimal supervision; have experience handling confidential and sensitive information; and demonstrate resourcefulness, flexibility, and sound judgment in finding solutions to the challenges of your position. You are dependable and have a demonstrated record of reliability, punctuality, and excellent attendance. In addition, you exhibit a high level of emotional intelligence and integrity.

QUALIFICATIONS
KNOWLEDGE OF:

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

ABILITY TO:

• Perform difficult and/or complex clerical duties including document processing and auditing.
• Use independent judgment and prioritize multiple tasks.
• Learn complex enterprise resource planning software and/or assignment-specific database systems.
• Some assignments may require ability to perform more advanced mathematical calculations such as computing percentages and calculating simple measurements.

MINIMUM QUALIFICATIONS

Office Assistant III: Two years of experience performing clerical/office support duties that demonstrates proficiency with standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience. Some assignments require one year of experience in the area of assignment.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

For any questions concerning this position announcement, please contact Colleen Beck at: colleen.beck@marincounty.gov

Any email notifications regarding the recruitment process will come from noreply@governmentjobs.com. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: The examination process may consist of a highly qualified review, supplemental application screening, skill testing, online assessment, written examination, practical performance, oral examination or any combination to determine which candidate's names may be placed on the eligible list. The eligible list established from this recruitment will be used to fill the current vacancies and any future vacancies for full-time and part-time contingent hire positions that may occur while the list remains active.

Disaster Service Workers:All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer:If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.