Office Assistant 3

Why It's a Great Opportunity:

This position is on the front line of our efforts to assist those in need of Weatherization services in Pierce County. This position is challenging and offers a wide variety of work. Every project is unique, and you’ll have an opportunity in this position to provide input on how to improve the program. In this position, you will support the day-to-day management and administration of the various grants that help fund this program.

TheWeatherization Assistance Programenables low-income families to reduce their energy costs by increasing the energy efficiency of their homes while ensuring their health and safety. Pierce County Human Services provides weatherization services to qualifying low-income residents outside the city limits of Tacoma.

The County provides the following Weatherization measures:

• Home assessment
• Insulation (floor, attic, duct, and walls)
• Air sealing
• Heat loss reduction
• Test all gas appliances
• Furnace repairs
• Carbon Monoxide detectors
• Improve indoor air quality
• Energy conservation measures

Learn more about the Weatherization Assistance Program here.

Why It's a Great Department:

Pierce County Human Services exists to ensure that every person in our community has the opportunity to live with dignity, stability, and hope. As the county’s community and human services department, we strengthen the local safety net by investing in programs that support people at every stage of life—from early childhood and youth development to housing stability, behavioral health, disability support, and services for seniors, veterans, immigrants, and refugees. Working alongside nearly 170 community-based organizations, local governments, and nonprofit partners, we respond to both urgent needs and long-term challenges with compassion, accountability, and collaboration. Whether helping families stay housed, supporting recovery and wellness, connecting people to food and transportation, or expanding access to opportunity, our work is grounded in the belief that strong communities are built when people are seen, supported, and empowered. Together with our partners, we are committed to creating an inclusive, responsive system of care that helps Pierce County residents not just survive—but thrive.

Learn more about the Human Services Department here.

How to be Successful in the Role:

You’ll be successful by bringing a strong work ethic, strong communication skills, and great organizational skills to the position, as you assist with the day-to-day management of the various grants that help fund our Weatherization efforts. An eye for detail and the ability to understand often complex grant reporting requirements are important. You will need to manage your time and be well-organized.

Your Future in this Role:

This is a challenging and rewarding position. The work you do will directly support the residents of Pierce County in this key role as part of the Weatherization program. In this position, you assign, disburse, and monitor grant expenditures. You will assist with monitoring project flow and expenditures of various projects and ensure we comply with grant requirements and end dates. In this position, you will also be able to make the Weatherization program and our services better for the residents of Pierce County.

Core Daily Responsibilities:

• Manage and maintain logs, charts, spreadsheets, related data and files related to the division.
• Examine and evaluate data to determine department's eligibility for, or conformity with, contract agreements or government regulated activities. Perform ongoing monitoring of program compliance. Explain, interpret and apply complex rules and procedures having division impact.
• Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
• Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy and conformance with standard policies and procedures.

This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, click here.

• Additional education and experience may substitute for the required experience to a maximum of one year.
• A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
• Two or more years of progressively responsible clerical experience or administrative program support work.
• A valid driver’s license may be required when travel is required of the position.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed on a case-by-case basis and will not necessarily remove an applicant from consideration.

To be considered for this opportunity, please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
• If you have a question about this opportunity, please email the Recruitment Team atPCHRRecruit@piercecountywa.govand specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480 at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes, which may include assessments, phone screens, and interviews.

At Pierce County, diversity, equity, and inclusion mean commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have a local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?