Our client is seeking an Office Administrator & Shared Assistant to support the US president and wider U.S. team in maintaining a professional, efficient, and well-organized office environment.
This position will play a key role in ensuring smooth day-to-day operations across the office while providing high-level administrative, coordination, and employee support.
Key responsibilities include:
• Managing daily office operations, meeting rooms, supplies, facilities, and workplace logistics
• Supporting calendar management, travel coordination, expenses, presentations, and meeting preparation for senior leadership
• Coordinating onboarding logistics, office events, team activities, and employee requests
• Supporting recruitment coordination, interview scheduling, talent acquisition administration, and candidate logistics when needed
• Managing office purchasing, vendor relationships, invoices, and contract renewals
• Maintaining filing systems, documentation standards, administrative workflows, and compliance processes
We are looking for candidates with:
• 2+ years of experience in office administration, executive support, administrative assistant, recruitment coordination, or talent acquisition support roles
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience working in a fast-paced, international, or growth-oriented environment is preferred
• Proficiency with Microsoft Office and/or Google Workspace
• A proactive, professional, and detail-oriented approach
• Ability to manage confidential information and support multiple stakeholders simultaneously
This is an excellent opportunity to join a growing organization and play an important role in supporting both leadership and the wider team.
If you would like to discuss the opportunity further, please reach out directly.