Office Administration Manager

A growing veterinary practice is looking for an Office Administrator to support daily operations for their practice in Westwood NJ. This role will play a key part in keeping offices running smoothly by managing administrative tasks, supporting staff, and helping create consistency as we grow. This is an ideal opportunity for someone who enjoys being the go-to person, thrives in a fast-paced environment, and wants to be part of a team that is evolving and expanding.

Responsibilities

• Office Operations: Manage day-to-day administrative tasks to ensure smooth operations across both locations. Maintain office supplies, equipment, and vendor relationships. Support scheduling, calendar coordination, and general office organization
• Administrative Support: Provide administrative support to leadership, HR, and clinic staff as needed. Assist with document preparation, data entry, and internal reporting. Help maintain organized records, files, and documentation.
• Front Office & Communication: Serve as a point of contact for internal staff and external vendors. Support phone/email communication and help route inquiries. Assist with coordination between locations to ensure consistency and communication.
• HR & Onboarding Support: Partner with HR to assist with onboarding coordination, paperwork, and employee setup. Support timekeeping, basic payroll inputs, and employee record updates. Help reinforce evolving processes and policies.
• Process & Organization: Assist in creating and maintaining standardized office procedures. Identify opportunities to improve efficiency and organization across locations.

Qualifications

• 2–5+ years of administrative or office support experience
• Bachelor’s or Associate’s degree is preferred
• Experience in a multi-site, healthcare, or service-based environment is a plus
• Strong organizational skills and attention to detail
• Comfortable multitasking and supporting multiple teams
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and general office systems
• A proactive, “hands-on” approach with the ability to adapt in a growing environment