Administrative Assistant – Public Works - City of Bloomfield
Make an impact behind the scenes of essential city services!
The City is seeking an organized, detail‑oriented professional to support the day‑to‑day administrative operations of our Public Works Department. This role is ideal for someone who enjoys variety, leadership, and helping complex operations run smoothly.
General PurposeWorks under the general supervision of the Municipal Operations Center (MOC) Supervisor, performing supervisory, complex, and technical clerical duties to support and streamline administrative processes. This position provides administrative support for multiple Public Works divisions, including the Municipal Operations Center, Water Plant, Water Reclamation Facility, Parks, and Aquatic Center, and may also assist the Operations Superintendent.
Supervision- Received: General supervision from the MOC Supervisor
- Exercised: Provides close to general supervision of assigned staff, including temporary or seasonal employees and the inventory clerk
Essential Functions(Performs some or all of the following)
- Manage daily administrative operations; monitor workflow, accuracy, and quality; and recommend process improvements
- Provide full clerical and secretarial support, including reception, correspondence, scheduling, travel arrangements, agenda preparation, and meeting minutes
- Process locate requests and emergency documentation in accordance with established procedures
- Assist with budget preparation, tracking, compliance monitoring, and financial reporting
- Perform bookkeeping duties including accounts payable, invoicing, reconciliation, and financial recordkeeping
- Prepare purchase orders, work with vendors, track inventory, and close purchases in compliance with policy
- Track employee timecards, leave, certifications, training records, and payroll documentation
- Coordinate work orders, customer complaints, project cost tracking, records management, and reporting
- Perform related duties as assigned
Minimum QualificationsEducation & Experience
- High school diploma or equivalent
- Coursework in secretarial science or office procedures
- One year of specialized bookkeeping training
- Two years of responsible, related experience
- Or an equivalent combination of education and experience
Knowledge, Skills & Abilities
- Strong knowledge of modern office practices, bookkeeping, supervisory principles, and public records management
- Proficiency with computers, software applications, office equipment, and written communication
- Ability to exercise initiative, independent judgment, accurate recordkeeping, and professional communication
Special Qualifications
- Ability to type at least 45 words per minute
- May be required to operate a vehicle
- May be required to obtain Notary Public certification
Work EnvironmentWork is primarily performed in an office setting with normal physical activity demands. Occasional lifting of up to 50 pounds may be required. The position involves extended computer use, manual dexterity, attention to detail, and effective verbal communication.
Why Join Us?Meaningful work supporting essential city services
Leadership and supervisory experience
Collaborative, professional environment
Opportunity to grow within public service
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Background Check and Drug Test Disclaimer and AuthorizationI understand that as a condition of employment with the City of Bloomfield, I will be required to undergo both a background check and a drug test.I must authorize the City of Bloomfield within the online application, by checking a box, to conduct a comprehensive background investigation to verify my personal, criminal, employment, and education history for employment purposes. I understand that the offer of employment is contingent upon the satisfactory completion of this investigation to the City's satisfaction.I also acknowledge that as a condition of employment, I must successfully pass a pre-employment drug and/or alcohol test. I understand that the City's drug and alcohol testing policy prohibits the illegal use of drugs and alcohol, and that I must not be under the influence of such substances on City's premises or while performing City business.I understand that failure to submit to a required drug test, testing positive for illegal substances, or providing a false sample may result in the offer of employment being rescinded.By checking a box within the online application, I will release the City of Bloomfield, its agents, and any contracted laboratory or physician from any and all claims and liability for damages or injuries that may arise from the administration and analysis of a drug/alcohol test or from any investigation of my background, except for gross negligence or willful misconduct.I have read and understand this statement and the associated policy. I agree to comply with the terms and conditions outlined herein by checking the box within the online application.
