Meeting & Events Coordinator Job ID 272574 Posted 27-Apr-2026 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Customer Service Location(s) Fremont - California - United States of America, Menlo Park - California - United States of America, San Jose - California - United States of America
Elevate Your Career with CBRE - Join a Fortune 500 Leader!Hi, we’re Host!
We believe your environment should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen.
As the heart of the workplace, you will help foster a sense of community by putting thewell-being of others at the forefront. As you collaborate with colleagues to create aculture of support, you will have countless opportunities to inspire moments of delightand pursue amazing outcomes each day.
With Host, you will join a team that elevates the office experience by deliveringworld-class services that make coming to work better than it’s ever been.
ABOUT THE ROLEThe Meeting & Events Technician is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meeting and events. Daily duties would include tasks like: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include VIP guests, senior level executives, and press.
Meeting & Events Technicians must be able to act independently on event sites with limited supervision while maintaining a professional attitude.
This role is based in one of our client’s offices in Menlo Park and will require travel between multiple offices.
WHAT YOU'LL DO- Assist with logistics, coordination and day-of execution of meetings, conferences and events.
- Creates a hospitable environment for attendees, event owners, and vendors.
- Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces.
- Responsible for post event storage and inventory of tables and chairs.
- Responsible for post-event task completion and reconciliation.
- Take direction from the Meeting & Events Tech Lead and Supervisor, while collaborating with senior meeting & events team members to meet the needs of partners, clients, and vendors.
- Escalates potential issues/concerns to management as appropriate.
- Accountable for ensuring deadlines are met on time and with high quality.
- Pays attention to detail and ensure event setup are complete & presentable.
- Demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s).
- May manage inventory of event supplies (i.e. furniture and other event items etc.).
- May work on inventory control and routine inspection of equipment.
- Complete room checks.
- Communicates corrections as needed to appropriate contact.
- Monitor and responds to event activities such as gathering event equipment needs.
- Responsible for setup and strike of furniture and equipment for meeting and events.
- Offer support to other client sites in Bay Area.
- Perform other duties as assigned.
WHAT YOU'LL NEED- HS Diploma or GED required.
- No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
- Comfortable meeting and engaging with new people; warm and engaging demeanor.
- Ability to assess circumstances, empathize and offer help.
- Utilize a high level of attention to detail as well as strong interpersonal skills.
- Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.
- Good organizational skills.
- Must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences.
- Proficiency in Microsoft Office and ability work in multiple software platforms and applications.
- Must be proficient in operating full-size vans and trucks.
- Must possess and maintain a valid driver's license and a clean driving record, subject to periodic reviews.
OTHER SKILLS and/or ABILITIES Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.Ability to calculate simple figures such as percentages.Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic knowledge of financial terms and principles. Requires basic analytical skills.Ability to work flexible work schedules based on business need.Ability to work requiring significant walking or through other means of mobility. Ability to work in a standing position for long periods of time. Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.
Why CBRE?When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
BENEFITS - Benefits start 1st of the month: Medical, dental vision, PTO, 401k, etc.
- Internal advancement available after 6 month mark
- Work/life balance
- Competitive Pay
Applicant AI Use DisclosureWe value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The salary range is $24 - $27 per hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
