Location: Hybrid to Malvern, PA or East Windsor, NJ (3 days in-office/2 days work-from-home) or Remote if you beyond 50 miles of either of those locations)
Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.
Training and support provided
Competitive salary
Opportunity to work on high-profile events with a dynamic and collaborative team
Professional development and growth opportunities within the event industry
Comprehensive benefits package (medical, dental, vision, 401k w/company match)
HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.
The Manager, Meetings & Events is responsible for managing the planning and execution of a defined portfolio of meetings and events. Reporting to the Senior Director, Global Events Operations, this role leads day-to-day event logistics and supports team coordination, vendor management, and on-site execution to ensure all events run efficiently and meet strategic goals. The Senior Manager will contribute to the overall excellence of event operations and attendee satisfaction.
Key Responsibilities:
- Lead the execution of logistics for assigned meetings and events, including venue sourcing and selection, contract negotiation, room layouts and meeting space assignments of multiple concurrent breakout sessions, catering, audiovisual coordination, and transportation for meetings in large convention size hotels and mid-size citywide conventions in convention centers.
- Develop event timelines, run-of-show documentation, and staffing plans.
- Collaborate cross-functionally with internal teams such as marketing, content, sales, and customer support to ensure all event components align with strategic objectives.
- Serve as the main point of contact for external vendors, suppliers, and venues.
- Maintain and track event budgets, ensuring accuracy, accountability, and alignment with financial goals.
- Oversee compliance with health, safety, accessibility, and operational regulations.
- Assist in the implementation of event management systems and technology tools.
- Lead on-site event operations, including set-up, execution, and post-event breakdown in large convention size hotels and mid-size citywide conventions in convention centers.
- Conduct post-event evaluations and generate reports on event outcomes and areas for improvement.
- Maintain accurate documentation and timelines for all events.
- Support the mentorship and development of junior event staff or coordinators.
Qualifications & Requirements:
- Bachelor's degree in Event Management, Hospitality, Business, or a related field.
- Minimum 5 years of experience in event logistics or operations, ideally within a corporate or conference setting.
- Proven ability to manage multiple concurrent events with precision and professionalism.
- Strong organizational skills and attention to detail.
- Excellent communication and vendor negotiation skills.
- Proficient in event planning technology and virtual event platforms.
- Ability to travel domestically and occasionally internationally as required.
Preferred Qualifications:
- Background in the healthcare, medical, or life sciences industries.
- CMP, CSEP, or PMP certification.
- Experience with CRM tools and event registration platforms.
Key Attributes:
- Detail-oriented and solution-focused.
- Collaborative and proactive team player.
- Effective under pressure with strong problem-solving capabilities.
- Committed to creating outstanding attendee experiences.
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