Mail Clerk

JOB SUMMARY:The?Mail?Clerk?supports the daily operations of the College’s?mail?services by ensuring the accurate and timely receipt, sorting, processing, and delivery of incoming and outgoing?mail?across multiple campuses. This position performs a combination of manual and clerical duties, maintains an organized and efficient?mailroom environment, and provides courteous assistance to faculty, staff, and students with?mail-related needs. The?Mail?Clerk plays a key role in supporting campus operations by handling?mail?and package distribution with attention to detail, reliability, and adherence to institutional policies and procedures.

Direct Supervisory Responsibility: NO

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Sorts, processes, anddistributesincoming and outgoing mail and packages accurately andin a timely manner
• Performs scheduled and as-needed mail and package deliveries across all campus locations
• Coordinates daily mail pickup and delivery with the United States Postal Service and communicates effectivelyregardingmail handling issues, special deliveries, and service needs
• Operates andmaintainspostage meter and mailing equipment, including downloading postage, weighing mail, and applying correct postage based on size, weight, and class of mail
• Prepares outgoing mailin accordance withUnited States Postal Service regulations and guidelines
• Coordinates shipments with carriers such as UPS and FedEx as needed
• Receives, signs for, and processes certified, registered, insured, and other special handling mail and packages
• Assistswith campus-wide shipping and receiving operations, including preparing outgoing shipments andmaintainingrelated documentation
• Provides assistance tofaculty, staff, and students with mail-related questions and services
• Maintains a clean, organized, and secure mailroom environment
• Operates office equipment and computer systems to track, log, and process mail and packages
• Adheres to all applicable policies, procedures, and safety guidelines of the Alabama Community College System and the College
• Performs other duties as assigned in support of departmental and institutional operations

Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of anyparticular position.Employees will be assigned specific job-related duties through their hiring departments.Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particularposition’srole, scope, FLSA status, or gradeQUALIFICATIONS:

• Graduation from high school or GED certificate required
• Valid driver’s license required
• Two (2) years of experience in?mail?services, shipping/receiving, logistics, or general office support required
• Experience working in a multi-building or campus environment preferred
• Familiarity with mail/shipping systems (e.g., USPS, UPS, FedEx) preferred
• Customer service experience preferred

DESIREDKNOWLEDGE, SKILLS, AND ABILITIES:

• Effective oral and written communication skills
• Ability to provide courteous and professional customer service to students, faculty, staff, and the public
• Ability toestablishand maintain positive working relationships
• Basic knowledge of English, spelling, and arithmetic sufficient toaccuratelyand efficiently process mail and packages
• Ability to follow detailed oral and written instructions and adhere toestablishedprocedures
• Strong attention to detail and accuracy in sorting and distributing mail
• Basic computer skills and ability to use standard office equipment (telephone, copier, scanner, etc.)
• Ability to work independently and manage time effectively to complete daily routes and tasks
• Ability to work in a physically active environment, including walking for extended periods indoors and outdoors in varying weather conditions
• Ability to lift, carry, and move mail and packages of varying weights (typically up to 50lbs; occasional heavier items withassistance)and perform physical tasks such as walking, standing,bendingand climbing stairs and laddersthroughout the workday.
• Ability to learn and apply College policies, procedures, and safety practices

PROJECTED STARTING DATE:
June2026
SALARY: Salary ScheduleE5, 06($28,836- $46,327)Salary will be based on VERIFIED education and years of VERIFIEDFULL-TIME related experience that is stated on the initial job application only. Be sure all experience is stated on the application!
APPLICATION DEADLINE:
May 18, 2026– 4:00 P.M.

APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of(a)Gadsden State Community College application,(b)letter of interest,(c)current resume; and(d)copies of transcripts of post-secondary education.

Application materials must provide documentation that the applicant meets all minimum qualifications.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).

Salary Calculation:?For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. ?Step placement is dependent upon the following: (a) all full-timework experience in public education in Alabama and (b) all other full-timework experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. ?The applicant selected for the position must provide written verification(s) of this full-timework experience within the time provided here in if such experience is to be considered in determining the initial step place on the Salary Schedule. ? ??
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. ?The letters should be on official letterhead and contain an authorized personnel signature. ?The College’s official employment verification form is also acceptable and is available upon request. ?If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. ?However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.? ? ??
Please Note:
ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627
Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.