Overview:
Celtic Marine & Logistics, a leading company in the maritime industry, is seeking a motivated and detail-oriented Logistics/Transportation Coordinator to manage and oversee the movement of cargo via barges, vessels, and inland transportation networks. The ideal candidate will be proactive, dependable, and able to work effectively under pressure while coordinating cargo logistics from origin to destination.
This role requires a self-starter who can take ownership of tasks, run them to completion with minimal supervision, and ensure accuracy across operational, contractual, and financial information.
Key Responsibilities:
Cargo Operations & Scheduling
- Track and monitor the loading, movement, and discharge of cargo via barges, trucks, and ocean vessels.
- Monitor vessel and barge movements using industry tracking websites.
- Ensure equipment positioning (barges, trucks) and services (stevedores, warehouses) align with vessel and barge schedules.
- Plan and monitor loading and discharge operations.
- Compare cargo documentation against cargo received to ensure correct material is loaded to the correct destination.
Operational Accuracy & Quality Control
- Review contractual agreements with customers and vendors to ensure operational and commercial requirements are met.
- Review cargo stowage plans and shipment details for accuracy.
- Perform internal reviews of operational work before information is sent externally.
- Identify discrepancies or irregularities and resolve issues before they impact operations.
- Review customer orders and vendor invoices to ensure accuracy and compliance with contracts.
Documentation & Data Management
- Maintain and update the internal Shipping System with cargo movement details.
- Export and analyze shipping data in for reporting and operational planning.
- Prepare operational instructions including barge loading and stevedoring instructions.
- Maintain accurate documentation related to cargo movements, contracts, and vendor services.
Vendor & Service Coordination
- Coordinate with stevedores, vessel agents, surveyors, warehouse operators, customs brokers, and other service providers.
- Ensure vendors meet operational timelines and service requirements.
- Manage booking confirmations and operational updates across stakeholders.
Communication & Collaboration
- Communicate with customers to ensure logistics needs and expectations are met.
- Maintain consistent communication with vendors and service providers regarding vessel and barge scheduling.
- Work closely with accounting to ensure accurate billing and invoice processing based on operational outcomes.
- Manage internal and external communications through phone, email, and messaging platforms.
- Monitor and respond to group and individual Outlook email communications promptly.
Skills & Qualifications:
- Experience in maritime logistics, transportation, or supply chain operations required
- Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Ability to manage multiple operational tasks simultaneously in a fast-paced environment
- Strong analytical and problem-solving skills with high attention to detail
- Self-starter capable of working independently while recognizing when guidance is required
- Excellent written and verbal communication skills
- Ability to review complex operational and contractual information for accuracy
Additional Information:
- Full-time position with occasional on-call responsibilities, including weekends and after-hours communication
- Company systems primarily operate within Microsoft software platforms
Company Benefits:
- Competitive salary with bonus opportunity
- Competitive benefits package
- 401K Match
- Professional development and training opportunities
If you thrive in a fast-paced logistics environment and enjoy coordinating complex cargo movements while ensuring operational accuracy, we encourage you to apply and become a valued member of the Celtic Marine & Logistics team.