Logistics Coordinator

Description

JOB SUMMARY:The Spare Parts and Logistics Coordinator supports the After Sales and Service team by managing spare parts procurement, logistics coordination, inventory tracking, and documentation. This role works closely with procurement, vendors, and internal service teams to ensure spare parts are priced, ordered, tracked, and delivered efficiently to support operational needs.The coordinator will also maintain surplus inventory listings for resale, assist with contract administration activities, and support both parcel and baggage handling system spare parts inquiries. This is a dynamic role and requires strong organization, communication, and logistics coordination skills.

Skills

Administrative support, Data entry, Microsoft office, Administration, Outlook, Filing, Microsoft, Microsoft excel, Calendar management

Top Skills Details

Administrative support,Data entry,Microsoft office,Administration,Outlook,Filing,Microsoft,Microsoft excel,Calendar management

Additional Skills & Qualifications

ESSENTIAL FUNCTIONS:Spare Parts Procurement and Order Management•Work with procurement and vendors to obtain pricing for spare parts requests•Prepare and issue purchase orders for approved spare parts•Track orders from placement through delivery and resolve any order related issues•Maintain accurate documentation for all spare parts transactions•Coordinate delivery schedules and communicate order status to internal teamsInventory and Asset Management•Maintain records of spare parts inventory and ensure accurate tracking•Manage listings of surplus or resale spare parts on online platforms such as eBay•Track sales and maintain documentation for resale items•Ensure inventory records are accurate and properly documentedLogistics and Receiving•Coordinate shipping, receiving, and delivery of spare parts and equipment•Support receiving and put away of parts into client or internal CMMS systems when required•Perform onsite receiving and inventory documentation when necessary•Coordinate with vendors, warehouses, and logistics providers to ensure timely deliveryContract and Administrative Support•Support contract management activities related to spare parts and service agreements•Maintain organized documentation related to spare parts, logistics, and vendor transactions•Assist the After Sales and Service team with administrative and operational support needsCustomer and Technical Support Coordination•Support spare parts inquiries related to parcel and baggage handling systems•Coordinate with service teams to identify required parts and ensure timely procurement•Communicate with customers and internal stakeholders regarding order status and logistics updates

Experience Level

Intermediate Level

This is a Permanent position based out of Louisville, KY.

The pay range for this position is $70000.00 - $74000.00/yr.

New company, growing with additional of new customers

This is a fully onsite position in Louisville,KY.

This position is anticipated to close on Apr 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.