Loan Utility Specialist III

GENERAL FUNCTION OF LOAN UTILITY SPECIALIST III:

Responsible for processing all owner-occupied residential real estate loans, commercial and consumer loans upon approval of a Loan Officer. Must order and assemble all necessary documentation for loan packages to be compliant with all regulations, policies and procedures. Responsible for verifying and imaging documents on all residential real estate loans, commercial and consumer loans on the computer system. Review loan compliance and documentation on all incoming loans for proper documentation and note any exceptions to required regulations, policies and procedures. Responsible for accurately preparing and mailing loan coupon books, preparing releases for real estate and chattel property for paid out loans and mailing paid out loan papers. Responsible for credit administration duties assigned by the loan administrator, as well as projects assigned by the loan administrator.

MAJOR DUTIES AND RESPONSIBILITIES OF LOAN UTILITY SPECIALIST III:

• Writes procedures or processes within the loan or credit administration department, tracks procedures or processes after implementation to verify compliance, compiles information for implementation of software programs or systems, oversees the installation of software programs or systems and tests the software programs or systems after installation.
• Prepares charge-off memo for executive committee, prepares loan committee minutes, spreads financials in software program, monitors annual receipt of financials, prepares debt coverage for loan officers, and any additional duties assigned within the credit department.
• Demonstrates an aptitude for banking and exhibits proficiency in all areas of loan documentation. Has an inherent duty and responsibility to follow all policies and procedures regarding loan documentation.
• Assists Lending Officers in processing loans and correspondence. Must type loans, title applications, mortgages, UCCs, other supporting documentation and correspondence for all Loan Officers.
• Orders and reviews real estate appraisals and title insurance for exceptions regarding mortgage loans. Works together with Loan Officers to clear exceptions.
• Prepares and mails Good Faith Estimates and Advance Truth in Lending Disclosures in accordance with all regulations.
• Monitors status of documentation and prepares weekly status reports for distribution to loan officers.
• Prepares real estate loan documentation for loan closings, and closes such loans when necessary.
• Originates and follows up on mortgage loan files in compliance with all state and federal regulations.
• Coordinates loan closings with Loan Officers, Customers, and Attorneys.
• Distributes funds accordingly after a loan closing.
• Maintains government records on loan files and prepares procedural forms on closed loans.
• Prepares documentation for mortgage releases.
• Responsible for the accurate filing of all loan documentation and collateral files. Appropriately logs and files all loan documentation when entering and leaving the department. .
  • Requires the ability to interact effectively with all levels of bank personnel.
  • Scans all documents on all residential real estate loans, commercial and consumer loans on the computer system. Indexes scanned documents properly into the computer system.
  • Assists loan officers with research on recorded documentation and clearing technical exceptions.
    • Resolves customer questions or problems with loans and perform clerical duties necessary for the efficient operation of the department. Must keep informed and up-to-date on all company policies and procedures and be able to answer related internal and external questions within authority.
    • Retains a large volume of loan files, collateral files and credit files as required according to loan policy, procedures and regulatory guidelines. Responsible for establishing and maintaining official documents and records in appropriate files. Conducts periodic audits on files and purges obsolete information.
    • Must gather requested information from credit files for customers, bank personnel, and examiners and distribute accordingly.
    • Obtains specific goals related to production and quality documentation as described by supervisor.

JOB QUALIFICATIONS OF LOAN UTILITY SPECIALIST III:

• High school graduate or equivalent.
• Minimum of one year clerical and loan operations experience.
• Minimum of one year experience as a real estate loan assistant, closing agent, or equivalent experience.
• Proven knowledge of loan policies and procedures.
• Intimate knowledge of Real Estate Settlement and Procedures Act, Truth in Lending, Home Mortgage Disclosure Act, FNMA guidelines, and other compliance requirements.
  • Excellent organizational skills and communication skills, both verbal and written.
  • Demonstrated ability to interact with customers and employees, and listen effectively.
  • Demonstrated ability to adapt to and use other PC based software packages.
  • Ability to perform repetitive motion tasks and tasks using only fingers.
  • Ability to sit for extended periods of time.
  • Ability to transmit information in written form.
  • Ability to lift and carry files weighing 20 - 25 lbs. from both high and low positions.
  • Ability to work in small areas.