Litigation Client Service Specialist (Legal Administrative Assistant)-Philadelphia Temp to Perm
- Pay Rate = $36.06/hr- $50.48/HR
- Experience- Min. 4-5 years of commercial litigation, seasoned legal Admin Asst. that has worked in defense ,not plaintiff.
- Duration- : 3 months, with evaluation for permanent placement afterward
- Location: Philadelphia office
- Work Schedule: 40 hours, flexible but general assumption will be M-F 8:00 – 5:00 PM or 8:30 – 5:30 PM with 1-hour lunch
- Schedule- Fully onsite
- Attorney Support: Primarily 1 Attorney- Tax litigation, White collar criminal defense, & complex corporate commercial disputes.
Description
As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). The CSS works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.
ESSENTIAL FUNCTIONS:
Attorney Support
- Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed.
- Work closely with attorneys and clients to ensure seamless transfer of information.
- Facilitates the management of client specific data to enhance the overall approach to dedicated interactions.
- Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
- Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same.
- Prepare legal documents, memoranda, and correspondence from draft or dictated text.
- Create, edit, format, and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
- Assist multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team.
- Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
- Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
- Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines.
Collaboration and Teamwork
- Work proactively with Legal Team Assistants to accomplish tasks.
- Collaborate with resources, including Attorney Resource Center, as appropriate to complete projects and tasks.
- Adhere to all firm policies, procedures, standards, and guidelines while maintaining confidentiality.
ADDITIONAL FUNCTIONS:
- Other related duties, as assigned.
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):
Knowledge, Skills, & Abilities:
- Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
- Working knowledge of Pennsylvania state and local court filing procedures and federal court rules.
- Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
- Excellent verbal and written communication skills. High level of inter-personal skills required to handle sensitive and confidential situations.
- Position requires a highly professional demeanor and appearance including possessing poise, tact and diplomacy.
- Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
- Proven proficiency using legal terminology and experience working in related practice area(s).
- Experience with court/administrative related agency filings and meeting related deadlines.
- Possess a high level of proficiency using a variety of office equipment including personal computer, telephone, transcription equipment, printer, and copier.
- Keyboarding skills of 60 wpm or higher required.
- Must have intermediate level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.
