Legal Secretary

CORE RESPONSIBILITIES

• Oversee complex scheduling, travel arrangements, and meeting coordination for senior leadership
• Act as a primary liaison for both internal teams and external contacts
• Draft, revise, and proofread a variety of formal documents with attention to detail
• Maintain organized document systems and ensure proper version control
• Support onboarding processes, including intake, conflict checks, and engagement documentation
• Assist with financial workflows such as billing preparation, invoice review, and expense processing
• Monitor deadlines and provide support with formal filings and documentation processes
• Coordinate external proceedings, information requests, and related administrative tasks
• Perform research and communicate with relevant external offices or agencies as needed
• Track professional development requirements and reporting
• Maintain daily activity logs and task tracking systems
• Help improve operational efficiency through templates, checklists, and workflow enhancements
• Independently manage responsibilities during periods when leadership is unavailable or traveling

REQUIRED QUALIFICATIONS

• 5+ years of administrative experience in a professional services environment (significantly more preferred)
• Strong experience supporting complex case or project workflows
• Background in a large, fast-paced organization preferred
• Bachelor’s degree required
• Familiarity with formal filing processes and procedural requirements
• Understanding of industry-specific terminology and processes
• Advanced proficiency in Microsoft Office Suite and document management tools
• Experience with financial tracking, billing, and expense systems
• Demonstrated ability to manage competing priorities and complex scheduling
• Highly self-directed with the ability to anticipate needs and act proactively
• Strong judgment, discretion, and professionalism
• Confident communicator capable of supporting senior stakeholders

PREFERRED QUALIFICATIONS

• Experience with document management and workflow systems (e.g., enterprise platforms for document storage, intake, and billing)