A growing, nationally recognized legal administration firm in downtown Seattle is looking for a dedicated, detail-oriented, and professional Mail Specialist to join their mailroom operations team. This is a full-time, temp-to-hire opportunity supporting complex outbound mailing projects in a fast-paced office environment. Outside of a few experience requirements, they do train from the ground up, and a well-rounded, soft-skills-and-culture-fit personality is key. Candidates who will do well in this role are detail-oriented, strong communicators with a production mindset and a positive attitude. Skills and traits such as adaptability, critical thinking and problem solving, teamwork, and dependability are necessary.
Compensation: $23/hr
Availability: Hours: 8:30 AM-5:00 PM
Primary Responsibilities
- High-level handling of complex outbound mailings
- Monitor shared Outlook inbox and self-assign outbound mailing projects based on prioritization from supervisor
- Correspond with Operations teams regarding mailing details and status
- Review each document file before printing, looking for anything problematic
- Combine or crop documents using Nitro, with supervisor approval, as needed
- Expert-level printing to various types of printers based on document type
- Clear printer jams and load paper
- Set up and run folder/inserter machines, with troubleshooting and adjustments, as needed
- Quality review of outbound mailings, per written procedures
- Set up and run postage meter
- Provide overnight shipping cost estimates
- Create shipping labels using online programs
- Create and print CD labels, burn CD copies
- Update tracking spreadsheets
- Walk to nearby post office, FedEx, office across the street, and curbside for pickups and drop offs
- Work closely with management to coordinate coverage and handling of mailing projects when Supervisor is not in the office
- May require extended periods of standing or sitting
- Frequent lifting of 20 pounds, occasional lifting up to 50 pounds (with assistance, if needed)
- Strict compliance with data privacy and security policies
Other tasks as assigned
- Sort and prep incoming mail for scanning, following unique and complex written procedures
- Set up and run letter opener machine
- Operate high speed scanners and hand scanners
- Upload documents
- Data entry
- Claims processing
- Database research
- Filing
Required Skills/Qualifications
- Intermediate level Excel, Word, Outlook
- Excellent written communication
- Strict adherence to detailed written and verbal instructions
- Experience with office equipment
- Detail oriented, quality focused, production mindset
Desired Skills/Qualifications
- Familiarity with Teams, Nitro Pro
- Shipping/mailing experience
- Familiarity with mailing equipment
- Production printing experience
- Experience navigating databases
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or 1+206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy.