Trustpoint is proud to partner with a well-respected, mid-sized law firm in their search for a Legal Administrative Assistant on a direct hire basis in their Midtown office. This hybrid role will support attorneys and administrative teams by providing high-level clerical, administrative, and coordination support in a fast-paced legal environment.
Responsibilities:
- Provide general administrative support including calendar management and maintaining attorney contacts
- Coordinate meeting logistics including room reservations, client hospitality, and AV setup
- Meet and greet clients and assist with in-office meeting coordination
- Track expenses, prepare expense reports, and manage corporate card activity
- Arrange domestic and international travel for attorneys
- Respond to internal requests and provide timely administrative support
- Proofread legal documents and correspondence upon request
- Perform scanning, copying, binding, filing, and other document management tasks
- Prepare legal documents, correspondence, and assist with electronic filings
- Format documents, finalize filings, and prepare tables of contents (TOCs)
- Create and maintain client and matter files, including engagement letters and intake forms
- Assemble binders and other legal materials as needed
- Track attorney bar admissions, court admissions, and CLE requirements
- Conduct light research including court filings, case information, and related materials
- Enter attorney time into timekeeping systems and assist with contract attorney tracking
- Review and edit prebills and draft corresponding cover letters
- Provide occasional administrative support on personal matters for partners
- Offer backup support to other administrative staff as needed
- Assist with special projects and additional duties as assigned
Qualifications:
- Associate’s degree preferred
- 2+ years of experience in an administrative or clerical role in a law firm required
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Ability to work both independently and collaboratively with attorneys and staff
- Professional demeanor with the ability to build strong working relationships
Qualified and interested candidates are encouraged to submit a resume for immediate consideration.
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