Under the general supervision of the Assistant Commissioner or designee, the Leasing Specialist is responsible for drafting, writing, developing, and administering assigned leases for all agencies of the government; managing leased buildings and property inventory; and administering GVI short and long-term agreements to include private space management, government occupancy, business and commercial, and storage leasing types. The incumbent operates as a Department of Property & Procurement (DPP) representative and project manager. The Incumbent will be privy to highly-sensitive confidential information.
Work is reviewed for compliance. Supervision received takes the form of discussions, conferences, and review of reports submitted.
This position requires a confidential relationship to a policymaker.
Functions as the primary customer agency advocate and first DPP point of contact with client agency personnel in designated buildings and properties within the GVI inventory.
Negotiatesextensivelytomanageconflictsandcontroversial real estatetransactionsandproperty management issues.
Operatesas aliaisonbetween thetenantandthelessorfordiverseproperty managementissues andagency requests for changes to operations, building standards, planned improvements, or similarissues.
Reviewsspacerequests;andconsultswithagencies ontheirspacerequirements (amount,type,layout,location, andfunding of space). Works with customersandagencies in developing their spacespecifications.
Acquiresleaseholdinterestsinspaceforassignedcustomerswithcomplexspacerequirements;solicitsoffers; develops, defines, and negotiates lease terms and conditions; performs cost and price analysesof offers;incorporatescomplexmodificationsof termsandconditionsintolease;andpreparesapprovaldocumentsandlease documentsnecessarytoexecute thelease.
Collaborates with DPP personnel, customer agencies, and contractors in the planning anddesignofdesignatedprojectsandtherenovation, alteration,relocation, operation,maintenanceandrepairof assignedbuildingsor rawland.
Prepares draft leases andmaintainscurrent lease documents, strategies, andappropriate milestonecharts and schedules.
Providescontract administration and lease management services to ensure thatlessorsandcustomeragenciescomplywiththescope,terms,andconditionsofthelease.
Coordinatesinteraction with real estate industry professionals (such as attorneys, realtors,surveyors, appraisers, engineers, and architects) to develop, oversee, and/or execute the most complexandhighly-sensitiverealtyprojects.
Developsacquisitionstrategiesforcomplexand/orunusual, extraordinarycustomerprocurement needs andadvisesthe Assistant/Deputy Commissioner of Property, on matters of policy in the acquisition ofleaseholdinterestsinRealProperty.
Developscreativeapproachestomanagerealtyprojectsandprovideanalytical,technical,consultative,and/or strategic business support to DPP customers during project planning and throughout the leaseacquisition and space delivery process ensuring that lease projectscomply withall applicable policyandregulatoryrequirements.
Managesfinancial risk andmaintainsophisticated market knowledge to deliver highly cost-effectiverealty solutions, and significant cost avoidance to the government by conducting: market surveys,market rent analyses and building inspections; draft solicitations for offer, all aspects of cost and priceanalyses, financial evaluation of offers, lease documents andrequiredaccompanying documentationforrealestate transactions.
Conductscomplexrealestatetransactions,thatrequiresignificantdeparturesfromestablishedrealtypracticesand procedures to reach agreement on terms ofcontracts,leases,orotherauthorizingdocuments.
Acquires, manages, ordisposesof property in a manner that is most beneficial to theGovernment orprovidesthe greatest public benefit.
Developsand implementsnew methods andanalytical techniques that meet policy requirements and agencyobjectives; and/or recommend policyandproceduralchanges.
Collects and preparesdocuments,record searches,anddatamanagementtosupport data entry into several systems to track and administer property management and billinginformation.
Conductsindependentcomplianceinspectionsand inventoryactivities.
Gathersbackgroundinformation,ascertainsvariouspositionsonissuesraised, clarifiespolicyquestionsupanddownthe managerialchain.
Draftsofficial responsesthat areconsistentwithDPPpolicyandreflect thepositionoftheGovernmentof the VirginIslands.
Reviewsbusinessdocumentsandpropertyleases forcompliancewiththeVirginIslandsCodeandRulesandRegulations.
Conductsresearch andevaluation ofcurrent and potentialservicesto satisfy governmentneeds.
Performsotherrelated workasrequired.
Graduationfromarecognizedcollegeoruniversitywithabachelor’sdegreeinBusinessAdministration, Public Administration or a closely related fieldsupplemented withfour (4) years ofadministrative experienceinpropertymanagement, real estate,legalsupport,governmentprocurementand contracting,or related work experience.FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of the principles and practices of property and printing.
Knowledge of fundamental product information relating to materials, supplies, and equipment used in the local government.
Knowledge of departmental policies, procedures, rules, and regulations governing the operations of the Property Division.
Knowledge of Surplus Property program and procedures as administered by the United States Department of Health, Education and Welfare.
Knowledge of principles and practices of organization, administration, budget, and personnel management.
Skill in time management.
Skill in computer software applications, Microsoft Office, particularly Excel.
Ability to assign, direct, review, and evaluate the work of subordinate staff.
Ability to communicate effectively, both orally and in writing.
Ability to analyze, evaluate, and modify purchasing methods and procedures.
Ability to interpret and explain policies and procedures relating to property, and leases.
Ability to make independent decisions based on knowledge of policy and facts.
Ability to make oral public presentations.
Ability to facilitate employee and public meetings.
Ability to comprehend, analyze, and research problems of a complex nature and make recommendations.
Ability to work in a fast-paced environment and multi-task while meeting specific deadlines.
Ability to exercise sound, independent judgment in carrying out functions of the position.
Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues, and vendors.
Ability to draft reports detailing daily, weekly, and monthly activities.
FACTOR 2- SUPERVISORY CONTROLS
Supervision is received from the Assistant Commissioner of Property or designee through conference, review of reports submitted, and appraisal of the functions of the Division.
FACTOR 3- GUIDELINES
Guidelines include knowledge acquired through training, federal and local laws, departmental guidelines, rules and regulations, policies, and procedures.
FACTOR 4- COMPLEXITY
An employee in this position is expected to use judgement and initiative in interpreting, applying, and amending revisions.
FACTOR 5- SCOPE AND EFFECT
The purpose of work is to establish rapport with uncooperative contacts and use significant persuasive or negotiating to deal with individuals and groups to obtain the desired effect, such as gaining property information, accepting value recommendations, or reconciling highly divergent interests in the use of real property.
FACTOR 6- PERSONAL CONTACTS
Contacts are independent government entities, private businesses, non-profit organizations, and the general public.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to explain, and apply a variety of policies, laws, and regulations relating to government real and personal property.
FACTOR 8- PHYSICAL DEMANDS
Work is mostly sedentary, but some walking and standing is required. Some travel is required.
FACTOR 9- WORK ENVIRONMENT
Work is performed in a professional office setting.