Land Development Coordinator

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Indian River County

The Land Development Coordinator oversees and manages the administrative, technical, office activities and operations for the Land Development Division of the Public Works Department. This position coordinates the full lifecycle of all land development permits, performance securities, cost estimates, construction tracking, warranty, and bond processes. The Land Development Coordinator will assist in ensuring compliance with all County code, State, and Federal requirements in all aspects of the Land Development process, while serving as the primary liaison between County departments, as well as the County Attorney and Budget office, developers, engineers, and inspectors. This role is responsible for maintaining regulatory accuracy, workflow efficiency, and division-wide coordination of land development activities. This may include facilitating the approval process for construction projects, including site planning, zoning compliance, and due diligence related to subdivision plating, right-of-way permitting, and engineering compliance, ensuring projects meet regulations for design, entitlements, construction, completion, bonding, and warranty. The Land Development Coordinator manages the daily workflow of professional staff, assigns responsibilities, and directs technical staff as needed to ensure efficient Division operations.

• Directs office activities and functions to maintain efficiency and compliance with Public Works Department/County policies.
• Oversees telephone services, email correspondence, and mail distribution.
• Providing administrative and technical support to the Land Development Manager.
• Manage daily staff assignments, calendars for Land Development Manager and staff, coordinate meetings with developers and consultants, provide task oversight and ensure project deadlines are met.

• Assist Land Development Manager with preparation and review of Land Development Division budget for the Public Works Directors review.

• Maintain division records, documentation, and official permit files in accordance with County retention requirements.

• Fulfill Freedom of Information Request (FOIA) public records requests

• Assist with preparation of BOCC agenda items related to performance securities and development approvals.
• Coordinate the full lifecycle of Land Development Permits (LDP), Type C Permits, ROW Permits, Stormwater Permits from intake through issuance to ensure accuracy, compliance and timely routing.
• Serve as primary liaison between developers, engineers, inspectors, County departments, and the Attorney’s Office.
• Coordinate interdepartmental reviews with Engineering, Utilities, Planning, Traffic Engineering, Environmental Resources, and Fire Safety.
• Review and process all financial documentation within the Land Development Division, including inspection fees, permit fees, bonds or extensions, and related application fees.
• Stamp approved plans, prepare final permit documentation, enter and release permits in CD-Plus.
• Prepare permit packages and review of documents for accuracy and correctness for release to Applicant.
• Administer all land development, ROW, open road cut, and on-site performance securities.
• Review and validate engineer-signed and sealed cost estimates for compliance with required bond percentages and warranty allocations.
• Prepare and route complete bond packages to the Attorney’s Office for legal preparation and execution.
• Track bonds from issuance through construction, warranty period, reduction to warranty, and final release.
• Prepare bond extension letters for expiring performance securities as needed.
• Coordinate with Engineering Inspectors to verify construction completion and correction of deficiencies prior to bond reduction or release.
• Ensure completion and accuracy of ROW and On-Site Bond Checklists.
• Route bond reduction and release documents to the Budget Office and obtain required approvals and signatures.
• Maintain tracking systems for 60-day, 90-day, and final warranty bond periods, inspections, and regulatory deadlines.
• Assist with preparation of BOCC agenda items related to performance securities and development approvals.
• Distribute updated lot grading plans to Engineering Technicians to facilitate building permit review following issuance of Land Development Permits (LDPs).
• Coordinate project assignments for engineering staff and ensure review deadlines are met.
• Review final inspection status and issue Certificates of Completion (C of C) upon confirmation of full compliance with approved plans and County requirements.

Education/Experience:

Bachelor’s Degree or higher supplemented by a minimum of two years of progressively responsible experience performing a variety of administrative duties in Public Administration, Business Administration, Engineering Technology, Construction Management, or related field preferred.

Minimum of five (3) years of progressively responsible experience in land development, public works, engineering administration, or permitting. Master’s degree will substitute 1 year experience.

Combination of education and experience will be considered.

Licenses, Certifications, or Registrations:

• Florida Notary preferred or obtained within one year of hire.
• Experience with bond processing is strongly preferred.

Knowledge, Abilities, and Skills:

Excellent verbal and written communication skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong supervisory and leadership skills.

Ability to prioritize/e tasks and to delegate them when appropriate.

Ability to function well in a high-paced and at times stressful environment.

Basic understanding of how to operate standard business equipment.

Proficient with Microsoft Office Suite or related software.

Knowledge of accounting, financial planning, and budgeting.

Ability to analyze information and make judgment decisions.

Ability to maintain and update logs, files, and records with a high degree of accuracy.

Ability to prepare correspondence and reports.

Ability to effectively interact and establish working relationships with staff and the public.

Ability to research documents.

ENVIRONMENTAL CONDITIONS:

Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.

SUPPLEMENTAL INFORMATION:

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

JOB DESCRIPTION / ADA ACKNOWLEDGEMENT

ATTESTATION

I understand that a qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

I have read the job description for the above position and understand the job duties, requirements, and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request accommodation.

If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.

I have discussed any questions I may have had about this job description prior to signing this
form.

__________________________ ____________________

Employees Signature Date

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Employees Name (Please Print) Employee Number