Corporate Profile:
Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.
Job Summary:
AP's client is actively engaged in a range of ecosystem restoration projects, collaborating regularly with state and federal partners. We are seeking a qualified candidate to support key programmatic activities, provide administrative support, and assist with the coordination of restoration initiatives.
Responsibilities:
- Provide executive, operational, and project support to the client.
- Ability to prioritize and deliver multiple tasks under tight time frames.
- Dedicated to customer service and able to contribute expertise and knowledge supporting project/program tracking, data analysis and documentation, program document preparation and presentations, and budget and field support tracking.
- Clerical functions such as updating forms, correspondence with the client, maintaining spreadsheets
- Following up on tasks/assignments to ensure task are complete by their specific deadlines Maintaining and updating distribution list, reconciling quarterly bills, and uploading monthly reports and expense reports
- Manage travel arrangements and schedule off-site meetings (coordinating all logistical aspects)
- Coordinating with clients and partners on training schedules, coordinating invites, assessments and issuing training certificates
- Manage agency purchase requests and records of accounting for purchases made.
- Ensure FOIA compliance with agency records by applying NARA general records schedule to files in the agency g-drive.
- Creating and updating Standard Operating Procedures Organize meeting and call packages for organizing in-person meetings, securing meeting space, gathering A/V equipment, and helping set up, and other general meeting room organization.
- Work with Program staff to ensure all additional oversight activities (field visits, meetings) are tracked in annual Technical Oversight and Advanced Grant Monitoring Plan Schedules
- Track completion of Field Site Visit Observation Forms and send reminders as needed to Program staff to complete forms
- Provide support for organizing program staff documentation and information requests related to Enterprise Risk Management
- Provide administrative support for environmental compliance reviews and coordination
- Support for Grant Application Reviews, Technical Oversight and Environmental Compliance
- Support Program staff tracking of applications assignments and reviews; and technical oversight of awarded projects, reporting dates, and oversight needs o Work with Program staff to ensure all additional oversight activities (field visits, meetings) are tracked in annual Technical Oversight and Advanced Grant Monitoring Plan Schedules
- Track completion of Field Site Visit Observation Forms and send reminders as needed to Program staff to complete forms
- Provide support for organizing program staff documentation and information request relate to Enterprise Risk Management
Education/Certifications:
Two Years of College or Associate's Degree
Required Qualifications:
- Experience in using MS Office products(Word, Excel, PowerPoint, etc.) and GSuite applications (Google Docs: Documents, Sheets, Presentations)
- One (1) year experience in ecosystem restoration;
- Experience organizing and managing data and working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management, and financial record keeping.
- Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders
- Ability and willingness to receive training and direction
- Exceptional organizational and multitasking skills and the ability to coordinate with multiple, geographically dispersed project members and teams
- Ability to work independently
- Ability to read, interpret, and apply general procedural guidelines, with some knowledge of environmental laws, regulations, policies, processes, and procedures preferred
- Ability to thrive in a fast-paced and deadline-oriented environment
Desired Qualifications:
- Environmental Science background
- 2-5 years in administrative, office coordination, or operations roles.
- Experience multi-tasking, a team-player with experience working in a high performing team environment who welcomes the opportunity to serve across multiple departments/programs.
- Strong command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Comfort with office technologies, scheduling tools, and basic troubleshooting.
- Data entry accuracy and familiarity with spreadsheets and documentation systems.
- Attention to detail and accuracy in documentation and reporting.
Personal Qualities:
Customer Oriented Availability Professional and Pleasant Demeanor Organized
