JM4C- Project Coordinator (Hybrid position)

CITY OF JANESVILLE DIVERSITY STATEMENT:
The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.

OBJECTIVE:
Under the general supervision of the JM4C Director, and with support and technical assistance from the Janesville Mobilizing 4 Change Board of Directors and Coalition Members, the Project Coordinator will be responsible for the development, implementation and evaluation of the assigned Federal, State or local grant. The Project Coordinator will assist JM4Cin leveraging shared responsibility across multiple sectors to promote leadership and resources that challenge alcohol and other drug standards, norms and values in Janesville and Rock County.

RELATIONSHIPS:
Reports to: JM4C Director

Has regular work contacts with JM4C Board, City Department, Division and Office heads, various City commissions and committees, City employees, other governmental agencies, business and community leaders, vendors, residents, JM4C members, and the general public.

Supervises: None ESSENTIAL DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Maintains positive visibility of JM4C in the community.
2. Assists members with work plans comprised of best practices and environmental strategies.
3. Implements established grant project goals, objectives and strategies.
4. Meets regularly with JM4C Director for direction and technical assistance.
5. Develops and submits all required reports and plans to the appropriate grant administratorwith the Director.
6. Develops project implementation plan and timeline including training and evaluation needs.
7. Selects science-based environmental strategies that have the greatest likelihood of impacting project outcomes.
8. Attends relevant trainings and conferences regarding current prevention best practices and science-based prevention strategies.
9. Collects assessment and evaluation data through key informant interviews, focus groups and surveys.
10. Collects original local data regarding youth substance use/abuse and prevention resourcesand violence prevention resources.
11. Researchfunding opportunities.
12. Identifies, promotes, facilitates and documents internal and external non-monetary resources.
13. Promotes the efficient use of resources through networking with other service organizations.
14. Maintains an active working relationship among theschools and administrative staff.
15. Serves asa JM4C representative and spokesperson.
16. Attends meetings, conferences, and hearings on issues related to the goals and objectives ofJM4C.
17. Responsible directly to the JM4C Director and the Executive Committee of JM4C.
18. Performs other special projects and other duties as assigned or required during regular and non-business hours, including providing support as a part of any City response to essential or emergency operations. This position is a member of the City Emergency Operations Center team serving in a community support role.

MINIMUM EDUCATION AND PRIOR EXPERIENCE
The requirements listed below are necessary to perform the essential duties of the position.

1. Minimum of three (3) years of experience in working directly with school aged youth is required.
2. Access to personal or public transportation for job-related duties.

OTHER QUALIFICATIONS

The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate’s application does not preclude them from consideration.

1. Graduation from an accredited college or university with a bachelor’s degree in Public or Community Health, Social Work, or related field is preferred.

A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements.
COMPETENCIES
For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.
Knowledge:

1. Working knowledge of community organizing, consensus building, program implementation, group facilitating, cultural competency and/or public policy development.
2. Thorough knowledge of the Janesville and Rock County community.

Skills:

1. Excellent ability to connect with and work with high risk youth populations
2. Public speaking and interpersonal communication.
3. Intermediate proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook. Proficiency in virtual meeting tools, TEAMS and Google Drive products.
4. Excellent organizational, analytical, judgement, problem-solving skills, and attention to detail.
5. Exceptional oral and written communication skills, paired with a strong customer service background, and effective interpersonal skills.
6. Excellent time management, organizational, and prioritization skills.
7. Working with the public in a fair and consistent manner; maintaining objectivity and excluding personal bias while performing job duties.
8. Strong ethics base built on integrity, honesty, and respect.
9. Strong skills in building community campaigning materials for print, social media, radio and billboard.

Abilities:

1. Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
2. Be reliable, steady, timely, and proactive in completion of duties.
3. Organize, plan, research projects and programs, make recommendations, and successfully implement once approved.
4. Read and interpret federal program rules, regulations, municipal codes, and ordinances.
5. Ability to learn and apply new technology in order to effectively and efficiently carry out the tasks and responsibilities of the JM4C operations.
6. Ability to effectively make presentations to small and large groups of individuals, manage public speaking obligations, and successfully communicate with the general public.
7. Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.

Behaviors:

1. Establish and maintain effective working relationships with City elected and appointed officials, City Department, Division and Office heads, various City commissions and committees, staff members, co-workers, City employees, other governmental agencies, vendors, business owners, residents, and the general public.
2. Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
3. Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
4. Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
5. Embrace and actively promote an inclusive and equitable work environment.
6. Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
7. Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
8. Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
9. Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals.

EQUIPMENT, INSTRUMENTS, AND MACHINES:
Machinery and equipment, including personal computer, printer, telephones, copier, scanner, and other standardized or specialized office equipment.
WORKING CONDITIONS AND PHYSICAL FACTORS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 20 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks.
The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy.
A regular, 40-hour work schedule is required for this position. Attendance at night meetings and special events may be required.
For purposes of drug and alcohol testing, this position is not classified as safety sensitive.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.