Company Description
Tarr, LLC is a full-service independent distributor of chemicals, dedicated to superior service and innovation. Headquartered in Portland, Oregon, with additional facilities in the Pacific Northwest and Phoenix, the company provides tailored solutions to customers across the western U.S. and the Pacific Rim. Tarr delivers 95% of orders through its own fleet, ensuring efficiency and reliability. As a founding member of OmniChem and an ISO 9001:2015 certified organization, Tarr prioritizes quality and environmental safety. With over half a century of expertise, Tarr remains committed to being a leading independent chemical distributor on the West Coast.
Role Description
Perform duties necessary to monitor accurate tracking and valuation of product inventory. Includes other duties related to inventory consisting of reporting, analysis, and support and training for other staff.
Duties and Responsibilities
- Responsible for managing the Inventory Master file and ensuring compliance to policy and procedure. Reviewing for consistency and identification of discontinued products.
- System Administration for the Warehousing and Manufacturing Modules of the ERP.
- Data Extraction from ERP System for Inventory Transactions and Troubleshooting.
- Set up of new process in ERP system for tracking of Inventory. System enhancements, updates, and conversions.
- Prepares and directs routine cycle counts of specific inventory products and consumable supply items. This includes all ethanol inventories required for external reporting compliance at least monthly.
- Directs full physical count of all inventories (Finished Good, Raw Materials, Packaging, and Consumable Supply Items) on a scheduled basis. Reconciles physical count to perpetual count in accounting system. Requires travel to facilities.
- Research with operations reported or identified inventory discrepancies to determine root cause and process improvements for product quantities and costing.
- Responsible to determine the need to make adjusting transactions to correct inventory balances, correcting either on hand quantities and/or average cost as needed, ensuring lot numbers and representation in transaction history is properly documented.
- Prepares and reviews the Dead Stock/Slow Moving/NC Report and works with operations to formulate a game plan for the use or disposal of the products.
- Responsible for maintenance of product formulas and their revisions in the ERP system at the direction of production, sales, and/or quality control. This includes the listing of specific work instructions and process/product related notations.
- Responsible for understanding tracking and reporting requirements of TTB and preparation of monthly ethanol flow reports.
- Sets up new products, blend products and packaging items applying standard procedures for required fields in ERP system. Verifies that existing product codes do not already exist and explores other options like the addition of a formula version or a customer-product as an alternative. Distributes product information and product codes to sales, purchasing, compliance and customer service.
- Routinely reviews labor and overhead costing rates and application to production formulas. Through observation and discussion with operations and sales personnel, tracks and analyze the labor, analytical costs, other consumable elements associated with completion of production activities.
- Confers and coordinates with CFO and other interested parties to prepare for absorption rate changes.
- Provides training, support and backup as needed to employees interacting with inventory transactions from Receiving to Invoicing, and product returns for all facilities.
- Audits inventory related transactions to ensure proper recording in system, to include receivers, production posting, location transfers, lot identification and labeling.
- Works with various departments, including Purchasing, Production, Accounts Payable and General Ledger to resolve inventory processing questions and issues.
- Conduct root cause analysis to identify when more information is required and where processes can be improved.
- Assists Sales and Management with various reports and information when needed for gross margin impact.
- Monthly Inv Variance/PPV/Disposal/Freight Variance Recons
- Must comply with all company safety, quality and environmental standards.
- Works within the Tarr Systems Manual built upon the framework of ISO 9001 Quality Management System and Responsible Distribution Process requirements.
- Performs other duties as assigned by management.
This description reflects the general details considered necessary to describe the principal functions of the job identified for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements that may be inherent in the job, nor should it be construed as giving exclusive title to every function described.
Qualifications
- Accounting Education – minimum two-year associates degree or equivalent work experience with perpetual computerized inventory and product costing.
- Work experience with inventory management systems in automated lot-controlled batch manufacturing environment, where troubleshooting inventory accuracy and standard product costing were prevalent responsibilities.
- Intermediate to Excellent skills with Microsoft Office products including word, excel and outlook email required. Extracting Data from Tables, creating Pivot Tables, VLookups.
- Experience with ERP Systems, integrated computer systems to include order entry, inventory control, and production modules is required.
- Previous experience and knowledge of excise taxes preferred.
- Willing to travel to other sites or conferences on a scheduled basis.
- Requires solid math aptitude, calculating avg unit cost and conversion factors.
- Must possess problem-solving, troubleshooting, and accounting reconciliation skills.
- Ability to work with little supervision while handling multiple priorities.
- Ability to prioritize workload and utilize time management skills to meet deadlines.
- Detail oriented with an acumen for accuracy and thoroughness.
- Excellent oral and written communication skills and etiquette over the phone, email, meetings, and individually with others.
- Chemical product knowledge preferred and/or a willingness to learn required.
- Positive, personable, demonstrating a professional demeanor and appearance.
