SERRA CENTER JOB DESCRIPTION Page 1 of 3 DEPARTMENT: Administration POSITION: Human Resource s Generalist DEFINITION: The Human Resource s Generalist is a highly responsible position in the areas of job analysis, salary and benefit administration, payroll processing, recruitment, placement, employee relations and services, equal employment opportunity, performance management, personnel records, policies and procedures of the organization along with tracking employee development and orientation. The position is the sole coordinato r of human resource needs for 60 employees. The position r equires a thorough knowledge of state certification and licensing ru les and other regulatory requirements including state and federal laws referencing safety, health and sanitation. Th orough knowledge of state of the art concepts and national trends addressing quality of life issues for those being served and staff traini ng issues for staff, working with individuals being served is required . This pos ition requires knowledge of team building and an ability to use persuasive leadership . The Human Resources Generalist must possess a high level of organization and an ability to maintain systematic assessment and evaluating systems to ensure sound company operations, as well as determine the effectiveness of the organization’s services. This position requires self -initiative, self -motivation, independent decision making and positive public relations. QUALIFICATIONS: Bachelor’s Degree in Business, Personnel Manag ement, Human Services or other related field is preferred; or a minimum of three (3 ) years ’ experience in HR and/or supervisory management. Must possess knowledge of computers – Excel, Word , Windows and HR Admin Systems. Ability to multi -task and meet deadlines is a must. Individual must possess initiative and work well with others in a team -oriented environment. ACCOUNTABLE TO: This position reports directly t o the Chief Executive Officer and works closely with the Accounting Manager and Operations Manager. EXAMPLES OF WORK DUTIES: (Any one position may not include all of the following, nor do all of the listed examples include all duties and responsibilities which may be required in each position). 1. Human Resources forecasting and planning personnel policy formulation and organizational development. 2. Recruit, interview and orientation of new employees; performance appraisals, promotion, transfer and separation of employees. SERRA CENTER JOB DESCRIPTION Page 2 of 3 3. Coordination of training and development requirements, tracking necessary training needed and obtained by employees . a. Pre-employment requirements such as CPR/FA certification , Annual Physical/TB, DOJ clearance, Mandated Reporter Training, HIPAA Training, etc., b. On-going, reoccurring training such as Monthly In -Service Training (ICF), Medication Certification (ICF) , Annual Physical/TB (ICF), Sexual Harassment Training, etc., and o ther trainings as required by CA Law or agency licensure regulations. c. Educational development – Direct Services Personnel (DSP) Training, other continuing education as applicable. 4. Wage and Salary Administration a. Processing of agency bi -weekly payroll. Proc essing to include calculation of time sheets, inputting totals into EDP payroll system, ensuring necessary and accurate employee deductions. b. Ensure payroll and tracking systems are set -up to adequately manage employee payroll deductions by item – Pre-tax Pension, Pre -tax health and dental, etc. c. Consultation and management of employee pay policies, wage surveys, job evaluations, incentive and bonus plans and other types of compensation. 5. Employee Benefit A dministration a. Ensure adequate implementation, accru al, tracking and administration of agency pension plan, health and dental insurance participation and co - payments, vacation, holidays, leaves of absence, life insurance and claims. b. Work with agency health insurance broker to obtain and ensure adequate plan coverage for the agency, as well as ensure that employees are fully informed of their benefits. 6. Coordinate and monitor the implementation of corrective guidelines for consistency and legality, handling of grievances, service recognition and perfo rmance awards. 7. Coordination of employee attitude surveys, staff communication, suggestion systems and community relations program. 8. Develop, implemen t, supervise and maintain company volunteer program to benefit company operations. 9. Compilation of facts and figures for personnel/human resources planning in compliance with federal, state and local governments. 10. Participate in the planning and preparation of the HR/staffing component of the annual agency budget process. 11. Work with the company ’s Board of Director s as required. Prepare and present reports related to the HR function of the organization as requested. SERRA CENTER JOB DESCRIPTION Page 3 of 3 12. Act as the c ompany ’s Safety Officer. Responsible for overseeing and implementing the agency’s Health an d Safety Program. To include coordination of meetings, recording minutes for agency record, and revisions of po licy as required. Ensure company compliance per OSHA regulations and Worker’s Compensation. 13. Development and revision of job descriptions as n ecessary. 14. Knowledge of computer data entry, adhere to agency systems of record keeping – electronic and paper. 15. Coordination of the Employee Assistance (EAP) Program. 16. Coordination, consulting and tracking of promotions, transfers, personnel record keeping, productivity and motivation programs, exit interviews, EEOC compliance, affirmative action. To include maintaining the HR Database . 17. Participate as an active team member of the agency administrative management team. 18. Participate in Program staff ing to obser ve and assess company needs, assist with needed day-to-day coverage as required . 19. Coordinate & report work related injuries with worker’s comp carrier; assess company’s ability to provide modified duty . Implement necessary HR communication with employee. 20. Oversee and process the incoming mail for the agency. Open and date stamp mail daily and distribute accordingly, log incoming checks in the agency mail log , distribute. 21. Oversee training and implementation of company internal and external communication sys tems. a. Voicemail extensions – assigned as required b. Mailboxes – assigned as required c. Update agency voicemail greetings and directories. d. Update and distribute agency administrative phone list. e. Email assignment f. EVV (Electronic Visit Verification) registration 22. Responsible for maintaining an open and positive relationship with organization staff and outside stakeholders. 23. Other duties as assigned by CEO o r required due to company need.
