Our Client a well known Investment Bank is seeking a HR Coordinator in their New York, New York location!
Administrative Support for HR Department
Procurement of items needed for staff members (e.g., bereavement flowers, baby gifts, etc.)
Advise HR staff as needed on travel arrangements
Ensures the HR area is tidy and clutter free at all times
Maintains employees' records; works to ensure proper on-site storage of records, when required as well as overseeing the scanning and storing of digital versions of all documents.
Responsible for consistent organization of all on site file cabinets and storage spaces
HR Candidate arrangements – for candidates that come onsite to interview, make arrangements with departments, building registration, etc.
Responsible for posting notices on-site in HR department, periodically reviewing and removing outdated notices
Maintains department office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Maintains seating chart for HR department in iOffice
Update various administrative forms needed for the department as needed
Facilitates the onboarding and proper day 1 setup of HR hires, ensuring setup with systems, equipment seating
Event Coordination Support
Acts as an on-site event coordinator by facilitating day-of setup for events where support is needed (e.g. take your child to work, department lunches, etc.). This includes coordination of food orders, delivery, room reservations, ensuring day-of coordination and setup with facilities and IT teams and whatever else is required to ensure smooth events.
Invoice Processing and Support
Process invoices and Purchase Orders for CHRO, DEI and COO team, maintains tracking spreadsheet
Manages the legal invoice process for HR department, ensures matters are submitted, routed appropriately and chases individuals who are pending approval.
Coordinate onboarding of new vendors and tracking of payments. Manage and reconcile P-card transactions
DEI Activities
Assist to onboard new vendors and track payments. Manage and reconcile P-card transactions with Genesys Works Intern.
Following approval, broadcast branded ERG and DEI emails
Ad hoc maintain ERG membership directories and registrations
Assist with the maintenance of the DEI and ERG intranet pages
Assist with ERG and DEI calendar invites for the DEI team
Assist with the tracking of ERG participation in events
Assist with event planning logistics as needed, such as room reservations, submit AV and digital and print requests, direct food and beverage orders and deliveries
