Human Resources Assistant

Department: Human Resources
Union Affiliation: None
Work Schedule: Monday - Friday
Total Hours Per Week: 40



Under general direction of Human Resources Management, performs administrative support that requires knowledge of basic human resources terminology, requirements, and procedures. The Human Resources Assistant processes a variety of documents, prepares recurring personnel reports, explains personnel procedures, maintains personnel record keeping systems, and provides clerical support for personnel activities.

Education

• Associate's degree in human resources management, labor relations, or a related field.
• Equivalent experience may be substituted for educational requirement. A combination of education and three (3) years or progressively responsible human resources experience can be substituted for an associate's degree.

Experience

• Two (2) years of progressively responsible human resources administrative experience;

AND

• An Associate’s degree in human resources management, labor relations, or a related field.

Certifications or Licenses

• At the time of the appointment, must possess a valid Oregon driver’s license, or be able to attain one within six (6) months of hire and maintain an acceptable driving record.

Preferred Qualifications

• SHRM-CP or SHRM-SCP preferred.

Other Qualifications

• Must pass a pre-employment criminal history background investigation.

Duties assigned to this classification include, but are not limited to, the following examples.

• Serves as the main point of contact for the Human Resources department. Works as primary telephonic and personal interface with public during initial contact. Explain personnel procedures to employees and the general public as necessary. Direct questions requiring substantive technical knowledge to other department staff members.
• Assists in preparing and tracking pre- and post-employment processes, worker’s compensation accident reports, benefit administration, recruitment, and retirement benefits.
• This position supports the use of the County’s Human Resources Information Systems. Performs data entry, utilizing mathematical calculations, prepares spreadsheets and reports, updates and retrieves information from the employee database. Assists with the maintenance and creation of employee databases/records. Organizes and reviews data to verify facts.
• Assists with the scheduling and organizing for new employee onboarding, benefit plan meetings, pre-employment medical testing, and employee offboarding.
• Assist with County-sponsored employee events.
• Draft and prepare documents, letters (using mail merge) and other material of important and/or confidential nature from verbal instructions, research, and notes. Review and edit reports and printouts for accuracy. Maintain confidential filing and record-keeping systems. Gather information as required, make comparisons, and create reports.
• Receive, open, date stamp, and distribute mail, reports, requests, or files and disseminate to appropriate department staff. Order and maintain all office supplies.

Performs additional duties as assigned.

Supervisory Responsibilities

• Supervision isnot a function assigned to this role.

Supervisory Controls

• Works under close supervision, performing routine tasks independently based on past experience. Deviations from established practices are referred to the supervisor for guidance.

Mental/Physical Efforts

• Normal concentration and attention to detail with normal deadlines.
• The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, laptop bag, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Environment

• Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

Candidate Selection Process
Following the closing date of this recruitment, if you are selected as a candidate for an interview, we will contact you via email to arrange a date and time. We want to ensure that we hire the best possible staff for our county team, because we believe that the right people are our most valuable asset!