UNIVERSITY OF ST. THOMAS
HUMAN RESOURCES ADMINISTRATOR
The University of St. Thomas, a Catholic liberal arts institution in Houston, Texas (UST), invites applications for the position of Human Resources Administrator.
SUMMARY
The Human Resources Administrator supports the daily operations of the Human Resources Office and assists in administering core HR functions across the employee lifecycle-from recruitment through onboarding and ongoing employment. This position serves as a primary point of contact for faculty, staff, students, and visitors, ensuring efficient HR processes, responsive service, and a welcoming office environment. The role supports compliance with federal and state regulations while advancing the University's mission and values.
ESSENTIAL DUTIES AND RESPONSIBILITIES
FRONT OFFICE AND CUSTOMER SERVICE
The HR Administrator serves as the first point of contact for the Human Resources Office, greeting visitors, including faculty, staff, students, and applicants, in a professional and welcoming manner. This role answers and screens incoming calls, responds to general inquiries, and manages the HR department email inbox, ensuring timely and accurate communication or routing of requests to appropriate staff.
TALENT ACQUISITION AND ONBOARDING
The HR Administrator supports recruitment activities by posting job openings, coordinating candidate communications, scheduling interviews, and assisting hiring managers throughout the hiring process. This role facilitates pre-employment processes such as background checks and onboarding, ensuring a smooth and welcoming transition for new employees, including student workers.
EMPLOYEE RECORDS AND HRIS ADMINISTRATION
The HR Administrator maintains accurate and up-to-date employee records, both electronic and physical, ensuring confidentiality and compliance with applicable regulations. This role assists with data entry and maintenance in the HRIS, supports reporting needs, and ensures proper documentation of employment actions.
EMPLOYEE RELATIONS AND SUPPORT
The HR Administrator serves as a resource for employee and student worker inquiries related to HR policies, procedures, and programs. This position provides administrative support in employee relations matters, including performance management processes and documentation, escalating complex issues to HR leadership as appropriate.
COMPENSATION, BENEFITS, AND LEAVE SUPPORT
The HR Administrator assists with benefits administration, including supporting open enrollment, responding to employee questions, and coordinating with benefits vendors. This role also supports leave administration processes such as FMLA and Workers' Compensation by tracking documentation and ensuring timely communication.
HR COMPLIANCE AND POLICY SUPPORT
The HR Administrator supports compliance efforts by maintaining personnel files, assisting with audit preparation, and ensuring adherence to federal and state employment laws, including FLSA, ADA, FMLA, and Title VII. This role helps distribute and track policy acknowledgments and assists with updating HR procedures as needed.
TRAINING AND PROFESSIONAL DEVELOPMENT SUPPORT
The HR Administrator assists in coordinating training sessions and professional development programs for faculty, staff, and student employees. Responsibilities include scheduling sessions, tracking attendance, and supporting the delivery of learning initiatives aligned with institutional goals.
HR OPERATIONS AND ADMINISTRATIVE SUPPORT
The HR Administrator provides general administrative support to the HR Office, including managing correspondence, preparing reports, and assisting with special projects. This role contributes to the efficient operation of HR services and supports departmental initiatives.
PROFESSIONAL AND QUALITY CUSTOMER SERVICE
The HR Administrator demonstrates professionalism and provides quality customer service in accordance with UST's values; maintains positive working relationships; ensures confidentiality; communicates effectively; maintains accurate records; and supports a safe and organized work environment. The position requires flexibility, attention to detail, and a willingness to learn and adapt to changing needs.
QUALIFICATIONS, EXPERIENCE, SKILLS
The University of St. Thomas is committed to the religious, ethical, and intellectual traditions of Catholic higher education. As permitted by law, practicing Catholics who will advance the mission of the school are preferred for this position. However, the University invites all qualified applicants to apply.