HR Coordinator

Description

Position Summary

LIFE Senior Services is seeking a detail-oriented and collaborative HR Coordinator to support the daily operations of our Human Resources department. This role plays a critical part in maintaining accurate employee records, ensuring data integrity within our HRIS, and supporting key processes across the employee lifecycle.

The HR Coordinator partners closely with HR, Finance, and Payroll teams to ensure timely and accurate employee data processing, while also contributing to a positive onboarding experience for new hires.

• Enter, update, and maintain accurate employee data within the HRIS
• Ensure data integrity across employee records, including new hires, status changes, and terminations
• Conduct regular audits of employee files and system records for accuracy and compliance
• Troubleshoot HRIS issues and escalate concerns as needed
• Maintain HR documentation and standard operating procedures
• Administer HRIS functions including system configuration, workflows, and user access
• Audit and manage HRIS security roles and permissions

• Partner with Payroll and Finance to ensure accurate employee data impacting payroll
• Assist in resolving discrepancies in pay, timekeeping, and records
• Support payroll processing through accurate data entry and system setup validation
• Monitor pay rules, deductions, and earnings codes to prevent errors

• Manage benefit enrollments and changes across HRIS, Employee Navigator, and carrier systems
• Ensure timely processing of new hires, life events, and terminations
• Assist with employee benefits questions and troubleshooting
• Manage vendor file feeds (benefits, 401(k), payroll) and resolve transmission issues

• Audit employee data to support payroll, benefits, and vendor integrations
• Coordinate system updates, testing, and validation for HRIS and payroll changes
• Prepare and deliver workforce, payroll, benefits, and compliance reports
• Identify system improvements and support implementation of process enhancements

• Assist with recruiting efforts including job postings, candidate screening, and interview scheduling
• Support onboarding logistics and new hire orientation
• Serve as a backup facilitator for new hire orientation
• Coordinate offer preparation, pre-employment screenings, and onboarding documentation
• Conduct regular I-9 audits for compliance

• Participate in organizational initiatives and community engagement activities
• Support department and agency needs as assigned

Requirements

Required:

• 1–3 years of experience in HR, Payroll, or administrative support
• Experience working with an HRIS system (Paylocity preferred)
• Strong attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and troubleshooting skills
• Excellent communication and collaboration skills

Preferred:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Experience supporting payroll or benefits administration
• Knowledge of HR compliance and recordkeeping requirements
• Experience in healthcare or nonprofit environments

• HR data entry, auditing, and record management
• Payroll and benefits administration knowledge
• Analytical thinking and problem-solving
• Organization and time management
• Professional communication skills
• Confidentiality and discretion
• Proficiency in HRIS systems and Microsoft Office (Excel required)
• Adaptability in a fast-paced, evolving environment

This position operates in a professional office environment within a nonprofit serving seniors and their families. The role involves a moderate noise level and a fast-paced workload.

• Occasional standing, walking, bending, and lifting (up to 25 lbs)
• Approximately 15% of time spent standing or walking
• Travel between LIFE Senior Services locations required
• Must have a valid driver’s license

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Be part of a mission-driven organization dedicated to improving the lives of seniors and their families. You’ll work alongside a collaborative team where your attention to detail and process improvement mindset truly make an impact.

LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring people who accurately reflect the communities we serve. We appreciate diverse perspectives and do not discriminate on the basis of race, ethnicity, sexual orientation, gender identity, religious belief or disability. If you share our passion for serving the needs of an aging population, we want you to consider joining us at LIFE.