Health Sciences Instructional Coordinator

The Health Sciences Coordinator provides comprehensive coordination and operational support to the Health Sciences programs, faculty, and the department dean. This position manages key processes that directly impact student success, including program applications, clinical onboarding, and compliance documentation. The Coordinator serves as the central liaison between academic programs, external clinical partners, and the college’s Procurement Office to facilitate and maintain clinical site agreements and contracts.

The Health Sciences Coordinator supports student progression by coordinating program logistics, maintaining required documentation, and ensuring timely communication with all clinical and apprenticeship sites. This role oversees Kaplan testing processes, including scheduling, application coordination, and student tracking. Additionally, this position manages inventory and ordering of laboratory and simulation supplies, and provides operational support to nursing faculty working in the Simulation Lab to ensure a high-quality instructional environment.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Cover Letter
• Unofficial Transcripts -An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Classroom SIM Lab Support

• Meets and communicates with instructors to review and coordinate SIM/lab activities

• Oversees, distributes, and organizes inventory; purchases all base materials, supplies, and equipment

• Provides assistance and support to students and/or faculty in the use of applicable equipment and technology resources

• Set up and take down equipment for teaching and exam sessions

• Perform routine maintenance, cleaning, and repair of all simulation and lab equipment.

• Manage equipment and supply inventories, ensuring supplies are stocked and readily available.

• Assist with purchasing and implementing new technology, software, and equipment.

• Ensure the SIM/lab environment is clean, orderly, and compliant with safety standards.

• Coordinates purchasing needs for instructional, lab, and clinical operations.

• Analyzes and anticipates equipment and supply needs; implements cost-saving practices where possible

Program and Student Support

• Supports Health Sciences programs by coordinating clinical schedules, student rotations, and onboarding requirements working with clinical partners, as needed by each program

• Administers and coordinates Kaplan exams

• Assist w/limited enrollment application reviews and support faculty scoring program applicants

• Supports the nursing program with coordinated advising for LPN-RN traditional and LPN-RN apprenticeship students; limited general advising for new or potential students.

• Assists with student and faculty concerns/complaints, referring complex matters to appropriate offices

• May supervise and provide leadership to part-time hourly and work-study staff

Data Management

• Provides data tracking, analysis, and reporting to support strategic decision-making

• Reviews schedule input for accuracy; serves as an active inputter and backup for data entry

• Maintains knowledge of administrative and program-specific systems (Banner, Complio, ACEMAPP, Laerdal, ASPIDA, etc.)

• Provides technical and Learning Management System (LMS) support for faculty when requested

Budget, Contracts & Grants

• Monitors and tracks lab supply budgets (general fund and self-support) in collaboration with the Dean

• Generates Health Sciences contracts in coordination with Procurement, Business Services, and the Dean

• Supports Health Sciences and nursing specific grants, ensuring compliance, data collection, reporting, and budget accuracy, while collaborating with stakeholders

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

This level requires an equivalency of eight (8) years of full-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.

This is typically achieved through a Bachelor’s Degree in a Health-related field and four (4) years of full-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.

Education equivalency will not apply to three (3) years of the full-time work experience.

Core Competencies:

• Strong project management and organizational skills.

• Ability to analyze data, anticipate needs, and implement solutions.

• Effective communication skills (written, verbal, and interpersonal).

• Ability to work independently and collaboratively with diverse stakeholders.

• Multicultural competency and ability to foster inclusive environments.

Preferred Qualifications:

• Experience working in health sciences programs including but not limited to nursing

• Academic advising experience specific to students seeking health science programs

• Experience with coordination of clinical sites

• Experience working on federal, state, and/or local grants

• Knowledge of accreditation standards and compliance requirements specific to health science-related programs

• Experience with clinical/hospital/long term care

• Experience with grant requirements and funding

SCHEDULE & MODALITY

• This is a 100%, 12-month classified assignment at the 17 pay rate
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

*PleaseNote:As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email alice.sprague@chemeketa.edu.