Grant and Contract Specialist/SPE

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Finance Department is actively seeking a Grant and Contract Specialist/SPE.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional planning work at the advanced level in providing contract oversight and monitors the delivery of a broad array of social services programs requiring skills in contract administration, account management and project management. Workrequires a basic understanding and application of the theories, principles, and practices of programs and support that help individuals, families, and communities meet basic needs and improve wellbeing usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. Maytrain, monitor, and guide the work of others. Contacts with others require skill in understanding and/or influencing people and are important in coordinating and overseeing programs, discussing and resolving work-related issues, and presenting and defending recommendationsincluding skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around. The work is subject to clearly defined policies and principles; however, requires the exercise of independent judgment in formulating, analyzing, and recommending changes in policies, and in rules and regulations.The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences.Work is performed mainly in an office environment, but field work may be required in areas where there are some risks and hazards which are known, predictable and controllable. Operates a motor vehicle and operates standard office equipment such as a personal computer and 10-key device. Physical demands are minimal but may occasionally require lifting and moving objects of up to 20 pounds.The work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, and, or well-defined policies, and the worker plans and organizes the work, determines their own priorities, and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods. standards, and policies.

• Oversees full lifecycle management of grants and contracts for community programs and services, including implementation, monitoring, amendments, and closeout.
• Participates in the creation of annual grant plans by evaluating program needs, reviewing historical outcomes, and identifying funding opportunities.
• Reviews, interprets and applies federal, state and local regulations, policies and procedures related to best practices for contract monitoring.
• Oversees agency grant accounts, ensuring accurate maintenance of all contract-related information, documentation, and performance data to support effective monitoring, compliance review, and reporting.
• Coordinates and provides technical assistance to city departments and grant recipients to support compliance with contractual, reporting, and regulatory requirements.
• Monitors program performance through reviews and on-site visits, verifying outcomes, eligibility, procurement, and issue reports and corrective actions for remediation.
• Establishes and maintains collaborative relationships with internal and external stakeholders, including the non-profit sector, to develop resources in support of social programs and services.
• Prepares, monitors, and evaluates program budgets to ensure accuracy, alignment with funding requirements, and proper allocation of grant and contract resources.
• Oversees coordination of assigned grants with similar or complementary objectives.
• Utilizes the grant management system (GMS) database to manage, validate, and retrieve data to enhance compliance, monitoring accuracy, and reporting efficiency.
• Analyzes reports, program activities, and services delivered by contracted providers to determine compliance with contract terms and program expectations.
• Delivers verbal, written, and visual presentations that communicate program monitoring outcomes, performance trends, and planning recommendations to leadership and grantees.
• Performs advanced data analysis and interpretation.
• Produces detailed reports using financial reviews, audit results, statistical analyses and data visualizations to support compliance monitoring and performance evaluation.
• Trains, monitors, and provides direction to others to ensure quality and compliance in work processes.
• Operates standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software, scanners, video equipment, overhead or slide projector.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related duties as required.

• Knowledge and basic understanding and application of theories, principles, and practices of contract monitoring, performance evaluation, and service delivery in the public sector.
• Strong attention to detail and organizational skills are a must.
• Knowledge of federal, state, and local human service programs and related grant funding sources.
• Knowledge of methods used to develop planning strategies, goals, and measurable objectives.
• Knowledge of grant-makers for human service programs, including application procedures, guidelines and requirements governing such funds.
• Knowledge of customer service principles and public-sector contract administration practices.
• Skill in conducting quantitative and qualitative data analysis.
• Skill in researching, analyzing, interpreting, and applying related federal, state, and local laws, rules, and regulations.
• Skill in reviewing and evaluating grant proposals.
• Ability to prepare, monitor, and analyze program budgets.
• Ability to operate standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software, scanners, video equipment, overhead or slide projector.
• Ability to perform mathematical calculations.
• Ability to develop and present training presentations before large groups.
• Ability to communicate effectively both verbally and in writing.
• Ability to collaborate effectively with others.
• Ability to perform independently a wide variety of assigned tasks.
• Ability to operate a motor vehicle.

• Seven(7) years of education and/or experience in contract administration, grant monitoring, or a closely related field.
• With at least two (2) years of responsible administrative, professional, or technical experience in social services planning, statistical research, project management, contract management, grant procurement, or a closely related field.
• Within the above combination, possession of a Bachelors’ or Masters’ Degree from an accredited institution with a major which directly relates is preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us