Grant Administrator Contractor

Job Title: Grants Administrator (Contractor)

Durations - 8 month contract

We are seeking a detail-oriented Program & Data Operations Coordinator to support the Student Experiences Office within the ACS Education Division. This role plays a critical part in ensuring the accurate processing, tracking, and disbursement of grant funds across key programs such as Project SEED and the ACS Undergraduate Scholarship Programs.

The ideal candidate will have strong data management experience, a high level of accuracy, and the ability to handle sensitive financial and program data with care. This individual will support administrative operations, payment processing, reporting, and workflow coordination to ensure efficient and compliant program execution. This position reports directly to the Assistant Director and collaborates with internal teams and external partners, including university bursars.

Payment Processing & Financial Data Support

• Assist with the secure processing and disbursement of grant/award funds
• Review and validate banking and account information
• Partner with internal teams and external stakeholders (e.g., university bursars) to ensure accurate and timely payments
• Collect, verify, and enter sensitive financial documentation (W-9s, ACH forms, account details) while maintaining strict compliance and data privacy standards

Data Management & System Support

• Enter, maintain, and validate large volumes of data across production systems
• Ensure data integrity and accuracy across multiple platforms
• Support migration and quality assurance of historical program data into current systems

Reporting & Documentation

• Maintain and organize program records, reports, and documentation for audit readiness
• Track program data and assist in preparing reports, dashboards, and summaries for internal stakeholders
• Manage digital records including applications, resumes, correspondence, and review documentation

Program Coordination & Operations

• Attend team meetings and document notes, action items, and follow-ups
• Assist with project timelines, deliverables, and workflow coordination across programs
• Support overall operational efficiency and process documentation for Student Experiences programs

Experience Level

• Entry to Mid-Level

Required Skills & Experience

• Experience handling sensitive financial, banking, or payment data
• Strong attention to detail with a high level of accuracy
• Experience with data entry, validation, and data management processes
• Strong organizational and documentation skills
• Excellent communication and collaboration abilities

Technical Skills (Preferred)

• PeopleSoft (accounts payable/receivable, grant financials)
• Workday
• Microsoft Office Suite
• Content Management Systems
• Salesforce or similar CRM platforms
• Grant management systems
• Survey tools (e.g., Qualtrics)
• Basic data analysis or visualization tools

This is a Contract position based out of Washington D.C., DC.

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on May 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.