POSITION SUMMARY
Pay Range: $26.21- $36.94
The GME Program Coordinator administers, coordinates and integrates a GME educational program for all residents in a specific training program. Assists with and may assume a lead role in various projects. Contributes to a positive work environment that promotes HMC values.
Job Duties & Responsibilities
Residency Program Coordination. Representative duties and responsibilities include, but are not limited to:
- Manages the full cycle of resident and ACGME fellow recruitment, including advertising, application management (ERAS, NRMP, Thalamus), interview scheduling, and coordinating selection committee meetings. This involves analyzing data for recruitment reports.
- Assists with a comprehensive orientation program for all incoming residents and medical students, ensuring they receive necessary materials and are educated on program and accreditation requirements.
- Oversees resident and faculty evaluation processes, including coordinating electronic evaluations, tracking resident performance metrics (patient visits, procedures, scholarly activity in Medhub the resident management system), and preparing annual program reviews in compliance with ACGME standards. This includes administering and proctoring required examinations, maintaining test security, and tracking duty hours.
- Creates and manages complex resident and intern rotation schedules, working with Assistant Residency Directors to finalize and distribute schedules, resolve discrepancies, and ensure compliance with duty hour regulations.
- Coordinates didactic schedules, workshops, and retreats, and assists with planning annual graduation ceremonies and teaching awards.
- Utilizes Medhub and other reporting tools to effectively manage residents and ensure compliance with ACGME regulations.
Administrative and Operational Support. Representative duties and responsibilities include, but are not limited to:
- Provides administrative support to Education Faculty, including calendar management, correspondence, report preparation, meeting coordination (agendas, minutes), and managing phone calls.
- Assists with medical student coordination and badging.
- Supports Continuing Medical Education (CME) tasks, such as yearly planning (topics, speakers) and weekly coordination of Grand Rounds sessions, including recording and managing CME inquiries (*TY PC specific).
- Handles various administrative tasks as assigned by the GME Program Manager
Performs other related duties and special projects, as assigned.
Organizational Duties & Responsibilities
Supports and represents Hillsboro Medical Center’s mission, vision, and values.
- Compassion: Creates a welcoming environment of kindness, inclusivity, and responsiveness
- Collaboration: Works with others to improve the health and wellness of Hillsboro & Washington County
- Excellence: Provides the highest quality of care and service
- Integrity: Demonstrates honesty, transparency, and accountability in every task and every interaction
JOB SPECIFICATIONS
Education & Experience
REQUIRED:
- Bachelor’s degree and two (2) years of general office or administrative experience; OR an equivalent combination of training and experience.
PREFERRED:
- Graduate medical education experience program experience including work with MedHub strongly preferred.
- Previous program coordination experience strongly preferred.
Licenses & Certifications
REQUIRED:
PREFERRED:
N/A
Required Knowledge, Skills, and Abilities
Knowledge of:
- ACGME (Accreditation Council for Graduate Medical Education) requirements.
- Structure and hierarchy of graduate medical education within Hillsboro Medical Center, including the roles of the Designated Institutional Official (DIO), Program Director, faculty, and residents/fellows.
- Electronic Residency Application Service (ERAS) and the National Resident Matching Program (NRMP) processes, timelines, and regulations.
Skill in:
- Written and verbal communications with the ability to convey complex ideas clearly and understand others’ perspectives.
- Advanced computer proficiency, including all Microsoft Office suite applications including Word, Excel and PowerPoint.
- Project management and the ability to lead or significantly contribute to projects related to program development, evaluation, and accreditation.
Ability to:
- Work cooperatively and productively with diverse teams and stakeholders to achieve shared goals.
- Multi-task, prioritize duties and manage workload effectively under pressure.
- Foster respect in the workplace, adhere to all applicable polices, procedures and uphold code of conduct.
- Interpret and apply regulations to accurately apply complex ACGME and institutional regulations and program operations.
#Tier3
Additional Posting Information
Hillsboro Medical Center believes in providing equal employment opportunities for all qualified individuals. Recruitment, hiring, promotions, transfers, working conditions, training, and compensation will be based on qualifications without regard to race, color, sex, sexual orientation, gender identity, religion, age, creed, national origin, marital status, family relationship, veteran status, genetic information, physical or mental disability, or any other status or characteristic protected by applicable law. We further commit ourselves to continuing the practical application of this policy in our daily business conduct.
