Gift Processor Database Analyst

Employment Type:

Shift:

GIFT PROCESSOR and DATABASE ANALYST

SUMMARY AND PURPOSE:

Gift processing, donor acknowledgment, data entry, and general administrative tasks. Responsibilities include entering gifts into fund raising CRM software; scanning donor checks for deposit; entering donor credit card payments into online processing system; preparing cash deposits; entering departmental expenses into Accounts Payable system); preparing requisitions for invoices and tracking department purchase orders; managing special event revenue and expenses, maintaining various spreadsheets to track department’s performance and projects; leading finance operations at Festival of Trees; serving as liaison to Foundation Board Finance Committee; other duties as assigned.

REQUIREMENTS:

• High school diploma or equivalent required. Associate's degree in business, certification from a two-year college or technical school, or three years of related experience and/or training preferred.

• Fundraising work experience in health care or non-profit organizations, preferred.

• Experience working with donor database management software such as Blackbaud's CRM, Raiser's Edge, eTapestry, Donor Perfect or Salesforce software, strongly preferred.

WHAT YOU WILL DO:

1. Gift Entry

a. Enters daily gift and pledge data in batch into CRM database with accuracy and attention to detail, according to detailed instructions. Includes cash, credit card, online gifts, securities, payroll deduct, planned gifts, gifts in kind and others. Works to resolve complications arising from non-standard or liquid gifts.

b. Checks and verifies daily gift/pledge transmittal against data entry reports.

c. Produces gift acknowledgements and thank-you letters, receipts, pledge reminders, honor/memorial letters and ad hoc correspondence with donors. Contacts donors as needed to clarify gift intent or disposition.

d. Maintains confidential donor files, posts contributions to donor’s records ensuring accurate donor giving history, revises demographic information as necessary, and establishes appropriate coding of donors and prospects.

e. Responsible for reports as requested by supervisor and leadership team.

f. Manages Gift Entry Portion of Procedure Manual.

g. Assists with special projects, reports, mailings, events, and others as requested by supervisor.

h. Work closely with the Finance department for weekly check deposits, credit card BBMS processing, wiring and stock transactions, payroll and recurring gift coding, gift reporting and reconciliation, troubleshooting and ensuring appropriate designation coding, obtain new pledge signatures and more.

2. Data Entry

a. Updates and manages existing constituent records to ensure accuracy.

b. Ensure preservation, integrity, accuracy and confidentiality of constituent data.

c. Analyzes data to ensure accurate demographic and personal history information while maintaining the confidentiality of donor information.

d. Regularly updates Groups/Committees to ensure up-to-date information for communications and solicitations.

e. Work on database clean-up projects as assigned.

3. Process regional special event registration for signature events and others as assigned by Supervisor

a. Event registration processing for the region.

b. Assist and trains other gift entry personnel on process for event registration entry and reports.

c. Process event registration in CRM database.

d. Coordinate all materials for onsite registration process ensuring lists are up to date with most current payment information.

e. Work with event manager to ensure guest information is accurate when utilizing third party software for onsite registration.

f. Assist in maintain records and produce reports for major event registration.

g. Run event reports as needed.

h. Other event related tasks as assigned by Supervisor.

4. Reports

a. Produce daily, weekly, monthly and ad hoc reports as assigned by Supervisor and leadership team.

5. Department support

a. Administrative support for the department included but not limited to: Peoplesoft request processing, office supplies, etc.

Highlights and Benefits:

When Saint Alphonsus takes care of you, you can take better care of our patients. We foster personal and professional growth and offer opportunities that empower our colleagues to develop their careers. Our belief in work-life balance compliments the natural beauty, diverse landscapes, and outdoor recreation lifestyle that is unique to Idaho and Oregon.

• We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one.

• Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop.

• We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow.

Ministry/Facility Information:

Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 90 ambulatory locations. Through innovative technologies, compassionate staff, and healing environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.

• Top 15 Health Systems in the country by IBM Watson Health;

• The region’s most advanced Trauma Center (Level II);

• Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life

Saint Alphonsus and Trinity Health are committed to promoting diversity in its workforce and to providing an inclusive work environment where everyone is treated with fairness, dignity and respect. We are committed to recruit and retain a diverse staff reflective of the communities we serve. Saint Alphonsus and Trinity Health are equal opportunity employers and prohibit discrimination against any individual with regard to race, color, religion, gender, marital status, national origin, age, disability, sexual orientation, or any other characteristic protected by law.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.