Forms and Records Analyst 3 (Project) - Child Nutrition Services

GENERAL SERVICE

JOB ANNOUNCEMENT

Forms and Records Analyst 3 (PROJECT) - Child Nutrition Services

$50,592-$67,992 annually

Recruitment closes 04/20/2026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill the role of Forms and Records Analyst 3 for the Child Nutrition Services (CNS) division and the agency Public Records office.This full-time project position is based in Olympia, Washington through September 20, 2026. This position may be eligible for partial to near full-time telework. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.

At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.

Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.

Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child

Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

This project position provides specialized, technical records management support for the Child Nutrition Services (CNS) division and the agency Public Records office. The Records Management Specialist plans, coordinates, and implements records organization, retention, and disposition activities in alignment with Washington State records retention requirements and agency records policies.

Key Responsibilities

• Lead the establishment of a standardized shared file structure and file naming conventions for CNS.
• Conduct review of existing shared drives.
• Coordinate the appropriate archiving or disposition of records.
• Develop and deliver training to Child Nutrition staff on the new file structure and on best practices for records management, email organization for retention and record purposes.
• Exercises independent judgment to apply records management principles.
• Works collaboratively with Child Nutrition staff to improve accessibility, compliance, and long-term sustainability of records systems.

Required Qualifications:

Six (6) years of experience in forms and/or records management to include: organizing electronic records in shared drives or collaborative platforms

Must be in-office a minimum of two (2) days per week.

Desired Qualifications:

• Experience in records management, information governance, archives, or related administrative functions.
• Experience organizing electronic records in shared drives or collaborative platforms.
• Training or experience supporting staff adoption of new systems or workflows.
• Familiarity with Washington State public records and retention requirements.
• Experience developing user documentation or delivering staff training.

Compensation
The annual compensation for the position is$50,592-$67,992 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visitHealth Care Authorityfor information regarding health benefits and theDepartment of Retirement Systemsfor retirement plan information. This is a general service position. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply throughCareers.wa.gov. Applications must include the following documents in MS Word or

PDF format:

• A letter of interest specifically addressing the qualifications listed in this announcement;
• A current résumé, and;
• A list of three or more professional references.

NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.

Please address any questions to:

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200

360-725-6278: sal.salazar@k12.wa.us

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.

New Jobs Alert Service

OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”