Fiscal Specialist 1 | Maintenance & Operations

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a Fiscal Specialist to provide critical clerical and operational support to Region Wide Crews and Maintenance & Operations staff in the South Central Region. In this role, you will support a wide range of business functions, including payroll, travel coordination, purchasing, budgeting, inventory tracking, and financial reporting, while ensuring accuracy, compliance, and timely processing of administrative activities. The role will also assist in coordinating daily office operations, supporting management and staff, interpreting and applying policies and procedures related to fiscal and personnel processes, and facilitating maintenance participation in community engagement efforts. A strong candidate will possess excellent organizational and time management skills, attention to detail, proficiency in financial and administrative systems, and the ability to manage multiple priorities in a fast-paced environment.

What to Expect

Among the varied range of responsibilities held within this role, theFiscal Specialist 1 will:

• Review, audit, and verify area invoices for accuracy and compliance.
• Update and maintain voucher payment and filing system.
• Forward voucher documents to Financial Services for processing.
• Collect and compile data for program budget reports and help keep budget reports updated for Region Maintenance Manager and Maintenance Analyst.
• Purchase office supplies for the Maintenance & Operations office.
• Review Region Wide Crew employees’ timecard entries, assist employees and supervisors with clearing exception errors, coding errors, and leave requests.
• Work with Supervisors and Line-Item Approvers to approve daily entries, leave requests, and to correct errors.
• Run payroll reports and reviews for accuracy.
• Attend Region Budget meetings, transcribe and maintain accurate notes.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Financial Document Management & Compliance:Demonstrates attention to detail and knowledge of financial procedures in preparing, auditing, and processing financial documents such as invoices, purchase requests, travel vouchers, and reimbursements, ensuring adherence to policies and standards.
• Payroll Processing & Compliance:Demonstrates the ability to accurately compile and calculate payroll data from multiple sources, ensuring all payroll activities comply with applicable laws, regulations, and policies regarding procedures, deductions, and computations.
• Data Management & Reporting: Ability to collect, compile, track, and maintain fiscal and budget data, ensuring accuracy and producing reports to support management decision-making.
• Systems & Technical Proficiency:Experience using financial, payroll, and administrative systems (e.g., payment processing, timekeeping, tracking systems) along with standard office software to complete work efficiently and accurately.
• Confidentiality & Information Stewardship:Proven ability to handle sensitive financial, payroll, and personnel information with a high degree of discretion, maintaining confidentiality and adhering to privacy policies and ethical standards.
• Customer Service & Communication:Demonstrated ability to provide responsive, professional customer service by assisting staff, supervisors, and the public with information, problem resolution, and administrative support.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented:Takes action to meet the needs of others.
  
  

The following qualifications is also required:

• A valid driver’s license and the ability to operate state-owned vehicles.
  
  

It is preferred that qualified candidates also demonstrate:

• Problem Solving & Decision-Making: Ability to make informed decisions and resolve complex issues effectively.
• Procurement & Inventory Systems: Experience with purchasing processes, including use of related systems and tools.
• Accounting & Customer Service: Capable of learning and applying accounting procedures while delivering quality customer service.
• Payroll Processing: Understanding of payroll systems and ability to ensure accurate and timely updates and corrections.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• This position offers flexible/hybrid remote work options.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more:Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us
For inquiries aboutthis posting, you may contact the assigned Recruiter atYasmin.Munoz@wsdot.wa.gov.Please be sure to reference26DOT-SCR-51375in the subject line.