Description
Title: Fiscal Specialist
Position Number: 0080276
Hiring Unit: ADMINISTRATION, AUXIL ENT, AUXIL ENT
Location: UH at Manoa
Date Posted: 04/29/2026
Closing Date: 05/14/2026, 11:59pm
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities (* denotes essential functions)
1.*Serves as the Fiscal Specialist for the Office of Campus Services including Auxiliary Services (University Housing, Food Services, Mail Services, Commuter Services, Fleet Services) and the Department of Public Safety (DPS), to provide fiscal guidance and support.
2.*Manages the daily functional control and technical review over all fiscal, budgetary, procurement and property management.
3.Manages the daily operations and plans, organizes, directs and supervises the work of other professional, technical and clerical staff.
4.*Develops, administers, and monitors procedures and guidelines through subordinate staff to ensure complete and accurate recordation of financial transactions - including the monthly preparation of various reconciliations between the Kuali Financial System (KFS), the university's general ledger and subsidiary systems (e.g. AssetWorks, T2, ParkHub, etc.) and the research and adjustment of reconciling items, as needed.
5.*Advises program managers regarding federal, state and University rules, regulations, policies and procedures and their applications to program operations.
6.*Ensures compliance of all financial transactions with university, state and applicable federal regulations.
7.*Prepares and presents monthly reports for various levels of Campus Services management.
8.*Uses established budget guidelines and input from central administration to review and advise management on annual budget preparation matters.
9.*Responsible for fiscal control and authority for various general, special and revolving fund accounts.
10.*Approves expenditures of up to $25,000 for general, special and revolving accounts.
11.*Coordinates and manages the purchasing card (P-Card) program and provides guidance to ensure validity of all purchasing card transactions.
12.*Supervises and provided guidance on the procurement of goods, services and construction including Sole Source and emergency procurement and ensures compliance with University, State and applicable Federal regulations.
13.Reviews and approves requests for Sole Source or Sole Brand justifications, Determination of Cost & Price Reasonableness and for quotes of goods, services and construction.
14.*Reviews and approves all personnel documents and transactions to certify availability of funds and compliance with University regulations.
15.*Supervises and provides guidance on the management of all revenues including but not limited to agreements, leases and contracts for Auxiliary Services and DPS programs. Develops and monitors sound internal controls in recording, depositing and reporting of all transactions.
16.*Prepares financial reports for audits, Office of Hawaiian Affairs (OHA), University Bond System, and other requests.
17.*Collect statistical data to analyze and develop administrative reports. Coordinate and/or prepare financial and fiscal forecast/projections to assist in management decisions.
18.*Develops, administers, and monitors the workflow of the fiscal processes to identify areas that can be streamlined for better efficiency.
19.Works in collaboration with the Campus Services managers in developing short-term and long-term financial planning and forecasting for units under Campus Services to include but not limited to staffing, capital improvements, program development, information technology improvements and future rate studies.
20.Develops and monitors reimbursement procedures requiring recharging of expenses.
21.Directs the maintenance of inventory records. Supervises the assignment, transfer and disposal of equipment in accordance with the University policies and procedures.
22.Provides training sessions on fiscal policies and procedures to Campus Services staff.
23.Assists Campus Services managers on cost analysis and any other financial operational reporting requirements.
24.Assists with the research, development, and implementation of customized and automated financial reporting tools.
25.Other duties as assigned.
Minimum Qualifications
1.Possession of a baccalaureate degree in accounting, finance, business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2.Considerable working knowledge of principles, practices and techniques in the area of accounting and fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and fiscal administration.
4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7.Demonstrated ability to operate a personal computer and apply word processing software.
8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9.Working knowledge of computerized spreadsheet programs and computerized financial management information systems.
Desirable Qualifications
1.Fiscal experience with both self-supporting and government funded programs at a post-secondary educational institution.
2.Experience supervising a fiscal or accounting office.
3.Working experience with University of Hawaii systems (e.g., KFS, Jaspersoft, eBanner, Concur, Peoplesoft, Kuali Build, etc.).
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. If multiple applications are received from the same candidate, only the most recent application will be reviewed. Please not include any self-identifying photos, and PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBER AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawai’i Office of Campus Services, and will not be returned.
Inquiries: Campus Services Human Resources Office; 808-956-6720, uhmcshr@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/