Fiscal Compliance Supervisor

The Office of Finance has four units: Accounting and Finance, Contracts and Procurement, Budget and Audit/Compliance. The Audit & Compliance Unit completes an objective and independent analysis of financial, administrative and programmatic processes, assists the Executive Director’s Office and department division’s program and fiscal management in the efficient and effective delivery of services and fulfillment of the mission. Audit and compliance objectives and the required auditing vary for the type of audits performed. The unit performs internal audits, investigations, reviews, and evaluations at the request of management, as directed, or on a self-initiated basis. The internal unit provides technical assistance and recommendations to the department and specific programs and works with external auditors and monitors, and compliance of subgrantees and subrecipients.

Class Code & Class Description:
H1G5XX Compliance Specialist V

This position is responsible for the regulatory compliance and fiscal monitoring for the Department. This requires the position to conduct financial subrecipient monitoring reviews and oversight of fiscal and statutory requirements in accordance with federal and state regulations, Office of the State Controller’s (OSC) guidance, and Department Standard Operating Procedures. This position exists to determine if funds have been expended in a manner consistent with applicable federal and/or state laws, regulations, policies, and contract provisions and to comply with legislative requirements in federal and/or state laws.

• Follow the subrecipient monitoring plan for financial oversight and making recommendations for changes to the plan as necessary.
• Request financial status and financial documentation from recipients/entities to conduct an annual risk assessment to determine level of monitoring each fiscal year.
• Review independent financial statements to determine if a recipient/entity has outstanding audit findings, identify potential concerns with internal controls, and overall financial stability of the recipient.
• Follow established procedures to review fiscal monitoring and regulation to determine if there are relevant findings that impacts the programs and make recommendations to management on any management decisions that must be distributed in alignment with federal regulations. For recipients that do not require a Single Audit, reviews attestation forms to ensure its accuracy.
• Ensure that all monitoring activities and financial reviews comply with all applicable Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, Code of Federal Regulations (CFR); OSC guidance and Generally Accepting Accounting Principles (GAAP).
• Conduct financial reviews of recipients, such as Community Centered Boards, Counties, and child care providers, recipients and subrecipients.
• Utilize established processes, Generally Accepted Government Auditing Standards (GAGAS) and GAAP when conducting all reviews.
• Assist with changes to the scope, procedural changes, and review tools and tests for the financial reviews conducted by the unit.
• Communicate verbally and in writing with partners, including providers and stakeholders.
• Develop monitoring and compliance infrastructure for programs/plans and for regulatory compliance.
• Complete financial monitoring of expenditures to ensure compliance with state and federal fiscal policies and statutes.
• Plan, prioritize, assign, analyze and monitor workflow, and maintain appropriate staffing levels and review progress to ensure the quality and quantity of work meets standards and deadlines for deliverables to meet program goals and objectives.
• Establish work schedules, review and approve worktime and absences.
• Initiate the hiring process, provide subject matter expertise to HR during the comparative analysis process, interview candidate and hire.
• Recommend promotions and changes in pay, submit personnel or position actions.
• Resolve problems, performance issues, disputes, and informal grievances and initiate corrective action or recommend discipline as needed.
• Identify training and developmental needs, and provide training as needed.
• Provide feedback and coaching, write performance plans, and sign performance evaluations.
• Other duties as assigned.

Eight (8) years of relevant experience in an occupation related to the work assigned to this position including minimum two (2) years supervisory (i.e. establishing work schedules, hiring and firing responsibilities, performance management, identify training and developmental needs, etc.) experience.

• 2-3 years experience working with or managing federal programs required.

Bachelor's degree in Accounting, Finance or Business Administration ANDfour (4) years of relevant experience in an occupation related to the work assigned to this positionincluding minimum two (2) years supervisory (i.e. establishing work schedules,hiring and firing responsibilities, performance management, identify training and developmental needs, etc.) experience.

• 2-3 years experience working with or managing federal programs required.

Please note: The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Highly Desired:

• Certified Public Accountant or Certified Internal Auditor or Certified Fraud Examiner

• Applicants must pass a thorough background check prior to employment.

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

How to Apply(PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

1. A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.