This position is responsible for financial analysis, budget projections, and fiscal/grant resource management within the College of Artificial Intelligence, Cybersecurity, and Computing. The Fiscal & Business Analyst II monitors grant and contract expenditures to ensure compliance with funding agency regulations and USF policies and procedures.
The role oversees various accounts, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts, ensuring accuracy and resolving discrepancies. As the primary liaison between faculty Principal Investigators (PIs), researchers, and Research Financial Management, this position supports developing, reviewing, and administering grants and contracts. Additionally, it manages grant closeouts and post-award duties for assigned faculty while providing financial support for other departmental matters.
This position requires daily engagement with college faculty, staff, and students and frequent collaboration with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance and Accounting, the Division of Sponsored Research (DSR), Business and Financial Administration (BFA), the University Controller’s Office (UCO), and Travel, to ensure efficient financial operations and compliance.
Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting-edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry-relevant education and experiential learning to prepare students for real-world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.
Overseas the fiscal management of grants and contract awards, ensuring compliance with sponsor requirements and USF policies. Responsibilities include reviewing invoicing and accounts receivable, monitoring payments, releasing budgets, and generating budget reports in accordance with contractual obligations. Conducts daily monitoring of budgets and expenses to ensure alignment with awarded contract terms. Engage regularly with interdepartmental staff and external offices at USF to resolve budget and expense-related issues. Collaborate closely with assigned faculty principal investigators (PIs) to maintain fiscal compliance with grant and contract agreements. This position supports the College of Artificial Intelligence, Cybersecurity, and Computing and manages various funding sources, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts.
Compile and analyze financial data to support the preparation of reports, statements, and Excel spreadsheets that track financial activities for active accounts, including grants, contracts, and Education & General (E&G) funds for assigned faculty PIs. Monitor daily expenditures to prevent overspending and ensure compliance with budgetary constraints. Interpret and apply grant and contract sponsor regulations and policies. Assist PIs in preparing essential grant-related documents, such as No-Cost Extensions, Grant Budget Releases, and Grant Underwrites in Bulls iResearch.
Provide guidance to faculty PIs on purchasing, payroll, and travel procedures related to their grants, overhead, and foundation accounts. Review and approve charges to funding sources, ensuring compliance with financial policies while identifying the most cost-effective and efficient procurement methods. Initiate budget transfer requests as needed and collaborate with relevant USF offices and sponsor agencies to ensure accuracy and timely processing.
Manage the entry and monitoring of pay distribution for employees working on contracts and grants, ensuring accuracy and compliance with funding requirements. Conduct RSA checks and validate payroll accounts to confirm the proper allocation of funds. Verify payroll certifications and expenditures against internal records, identifying and correcting discrepancies as needed. Process payroll expenditure transfers when necessary. Review, unlock, and modify Personnel Effort Reporting Tool (PERT) certification forms for faculty, staff, and OPS employees contributing effort to federal awards. Ensure timely approval by notifying certifiers and monitoring compliance with submission deadlines.
Engage daily with college faculty, staff, and students to provide support and address financial and administrative needs. Maintain frequent communication with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance & Accounting, Division of Sponsored Research (DSR), Research Financial Management (RFM), University Controller’s Office (UCO), and Travel, to facilitate seamless operations and ensure compliance with institutional policies.
Performs other duties as assigned