(ON-CAMPUS - In-Person Position)TRANSFER ONLY:This position is open to Internal Transfer Candidates ONLY. You must have indicated your interest with Human Resources to be eligible for the posting at this time. If you have not been directed to apply to this opening, please do not apply at this time.
About Golden West College
Located in the coastal community of Huntington Beach, Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.
Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. Currently, our college enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWC's partnership with student and employee involvement in organizations like Puente, Student Veterans, and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program, including UndocuAlly (undocumented students), SafeZone (LGBTQ), Vet Net (veterans), and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.
D.E.I.A - Diversity, Equity, Inclusion and Accessibility
At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:
SummaryInterprets and analyzes local, state, and federal financial aid regulations regarding all California Student Aid Programs. Communicates changes to current policy and procedure in coordination with the Manager and/or Director, Financial Aid to ensure all department staff is advised of all local, state, federal and District updates and or changes to practices, policies and procedures.
Coordinates financial aid awards to ensure student is eligible to receive awards based on eligibility.Distinguishing Career FeaturesThe Financial Aid Compliance Specialist applies subject matter expert knowledge of all available financial aid and scholarship programs. Performs analysis of all financial aid verification processes and is responsible for reporting award activities to the appropriate agency. The Financial Aid Compliance Specialist must demonstrate the ability to analyze, verify, audit and
report ongoing disbursement eligibility, perform R2T4, analyze student accounts to ensure the department, division and/or college is in compliance with all local state, and federal rules and regulations. Essential Duties and ResponsibilitiesSpecific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:1. Ensures compliance with local, state, federal and District policies and procedures in all financial aid transactions including but not limited to: disbursements, reconciliation, and auditing Title IV Aid.
2. Analyses, reviews, and ensures accuracy of overpayments, post-withdrawal disbursements, and actual payments to financial aid recipients.
3. Interprets complex codes, regulations, policies, procedures, rules, guidelines and/or instructions and provides guidance/training to staff, students, and others as needed.
4. Collaborates with management in the development of processes and procedures that affect Financial Aid systems.
5. Prepares and audits the financial aid Multiple Reporting Record lists through the Department of Education COD data system. Reviews and analyzes data output for accuracy; reports any discrepancies to appropriate manager or administrator and applies problem solving skills to resolve any Title IV aid ineligibility.
6. Researches, analyzes, collects data, verifies, and reviews various financial aid reports, data, and/or other documentation and makes any necessary corrections. Advises Manager and/or Director of areas of concern.
7. Maintains up to date knowledge of all federal title IV and state regulatory laws that impact the student financial aid processes including awards, disbursements, and refunds.
8. Communicates any and all concerns that may compromise compliance with local, state, federal laws, regulations, policies and procedures with the Manager and/or Director of Financial Aid.
9. Participate in federal and state internal and external agency compliance audits and assists with any inquiries and/ or corrective actions.
10. Serves as the compliance subject matter expert on student financial aid requests needing additional analysis and verification.
11. Reviews and audits enrollment and financial aid award reports each month to ensure the college is in compliance for reporting purposes.
12. Participates in financial aid meetings and assists with developing short and long term solutions to enrollment and/or financial aid reporting concerns.
13. Creates, edits, and maintains up-to-date spreadsheets and necessary financial aid documents for department reference and use on an on-going basis. These documents include, but are not limited to: spreadsheets, journals, purchase orders, supply orders, budget detail, department manuals, instruction reference materials, policies and procedures.
14. Serves as a key resource to local, state and federal agencies, services providers and college/District staff. Provides information related to financial aid policies, procedures, and best practices as necessary.
15. Maintains currency of knowledge and skills related to the duties and responsibilities.
16. Audits R2T4 calculation. Communicate with Faculty and Administrators to get accurate information to complete the R2T4 calculation.
17. Troubleshoots and resolves problems associated with student awards and their accounts, communications among separate computer systems, and data integrity. Updates data, rate, and award tables. Interacts with other departments (such as IT and A&R) to troubleshoot and resolve problems.
18. Analyzes, researches, and reviews program compliance processes and procedures for both local, state, and federal programs.
19. Provides lead responsibility for the operations and activities of the assigned area to ensure compliance in timely and accurate reporting processes.
20. Assists manager and/or director with special projects as needed.
21. Performs other related duties as assigned that support the objective of the position.
22. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Knowledge and Skills1. Requires an in-depth knowledge of the policies and procedures associated with federal, state, and local financial aid programs including grants, waivers, and scholarships.
2. Requires expert knowledge of Title IV, R2T4s, and state regulatory laws.
3. Requires an in-depth knowledge of federal and institutional satisfactory academic progress policies.
4. Requires expert knowledge of regulations and institutional policies relevant to admissions, registration, accounts payable and receivable, and financial aid practices.
5. Requires knowledge of and skills with routine office policies, procedures and equipment, including PCs and applicable student information databases, word processing, and spreadsheet applications.
6. Requires knowledge of and skill at electronically accessing files and data from federal and state financial aid organizations.
7. Requires sufficient English language skill to prepare routine correspondence.
8. Requires sufficient human relation skills to provide general information to students, exercise patience when dealing with students, resolve confrontations, and convey a positive image of the college.
9. Requires sufficient math skills to compute principal, interest, sums, percentages, and ratiosAbilities1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to perform all of the duties of the position efficiently and effectively with minimal supervision.
3. Requires the ability to perform financial calculations and record keeping, data entry, file maintenance, and report writing duties.
4. Requires the ability to communicate program elements and requirements to students, faculty and outside agencies/customers.
5. Requires the ability to instruct students on the financial aid application process and to resolve conflict.
6. Requires excellent customer service skills and the ability to problem solve exercising independent judgement and discretion.
7. Requires the ability to understand and communicate the elements of Title IV and R2T4 to current and potential students and staff.
8. Requires the ability to work under pressure while performing multiple tasks.
9. Requires the ability to understand and meet the college, local, state and federal timeline and reporting requirements.
10. Requires the ability to perform data entry onto automated financial systems.
11. Requires the ability to work cooperatively and productively with others.Physical Abilities- The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
- Essential functions will vary by position.
- As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Minimum Qualifications:Education, Experience, D.E.I.AThe position typically requires an Associate’s degree in business or equivalent and three to five years of related work experience in financial aid and progressive experience in financial recordkeeping. Additional direct and progressive experience may substitute for some post-secondary experience. Financial aid accounting experience, advanced computer skills, and a Bachelor’s degree in accounting or business administration is preferreANDDemonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.
Licenses and CertificatesMay require a valid driver license. May require proof of US citizenship or Permanent Resident Status, if federal database access is required.Working ConditionsWork is performed indoors where minimal safety considerations exist.This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.Thisrecruitment is for one permanent, full-time classified, 40 hour per week, 12-month per year position. The normal hours of work are Monday through Friday from 8am to 5pm. The effective date of employment will be arranged with the supervisor. If you are not a transfer candidate please do not apply at this time.
ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) check if your application may be impacted. Additionally,applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.
Application Requirements
To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline:11:59PM Thursday, April 30, 2026.
Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
A complete application packet includes:
- A complete Coast Community College District Online Employment Application.
- A Current Resumeof professional and educational background and experience.
- A Cover Letterdetailing your experience related to the role.
- Answers to supplemental questions.
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.
Pay Philosophy
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.(Salary Range EE-118)
Benefits
This position is eligible for the following benefits. Please visit the benefits tab above for additional information.
- Generous medical, dental, vision and life insurance plans for employees and dependents
- 21 paid holidays
- Cumulative sick leave
- Paid vacation
- Longevity salary programs
- PERS/STRS retirement plans
- Deferred compensation/457 plans
- Employee Assistance Program
Employment Information
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
- The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
The SELECTED CANDIDATE is required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
- Participate in a new hire onboarding appointment with an Employment Services Representative.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College,Golden West College,andOrange Coast College.
Coast Community College District Title IX
For more information on Title IX clickhere
The2025 Coast Community College District Annual Security and Fire Safetyprovides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.
