About Beyond Emancipation
B:E’s mission is to support young people as they imagine and create their own life beyond foster care. Through B:E’s innovative coaching model, youth discover their own potential, take responsibility for their own decisions, and plan their futures with the support of an adult who follows their lead. B:E provides a transformational environment for transition age youth, offering programs that include access to safe housing, educational supports, and coaching in the areas of life skills, health and wellness, and employment training.
B:E’s core values are at the heart of everything we do, and we look for individuals who share our commitments:
· YOUTH-CENTERED: We put youth first.
· EQUITY: We are committed to leveling the playing field.
· TRANSFORMATION: We are agents of change.
· COMMUNITY: We are in this together.
· CONTINUOUS LEARNING: We strive for excellence.
Position Overview
B:E seeks a collaborative and experienced finance and operations professional to join our Administrative Support Team which comprises our Director of Human Resources (H.R.) and the incumbent of this position. The Finance & Operations Administrator will lead financial management strategy and process while also overseeing streamlined organization-wide operations. This role reports directly to the Executive Director.
Essential Duties & Job Responsibilities
Finance Leadership
- Collaborate with Executive Director, Senior Leadership Team and Board of Directors on the development and implementation of financial strategies that align with B:E’s mission, values, and long-term goals.
- Guide B:E leadership team in short-term and long-term budget planning, forecasting, and expense management.
- With the Executive Director, support and advise the Board of Directors’ finance and audit committees in conducting their responsibilities on behalf of the organization.
- Lead organizational asset management, including investment strategy and review, through a collaborative process with the Executive Director, Board of Directors and external investment advisors.
- Develop and hold organization accountable to financial management policies, procedures, and performance measures, including expenditure approval processes, internal controls, procurement, fund accounting, budget management, proposal development, and reporting
- Ensure that staff are trained in financial management policy/practices
Operations & Administrative Oversight & Leadership
- Scrutinize key systems/processes/procedures and collaborate with key leadership team members on development and implementation of updated systems, and procedures where needed or assigned
- Manage key office assets, physical records/files, equipment, and supplies with a focus on inventory, acquisition, and organization
- Serve as primary organizational liaison for key vendors including Managed Information Technology, Communications, Maintenance, and others as assigned
- Ensure legal compliance with government agency filings, registrations and other requirements, including IRS, Secretary of State, Franchise Tax Board, EDD, local business licenses and so on.
- Oversee risk-management policies including, including working with insurance agents to ensure proper property and liability coverage (D&O, cybersecurity, etc.), data protection, business licenses, etc.
Lead Organizational Finance & Accounting
- Manage and conduct the processes for AP, AR, audit support, and financial reporting.
- Prepare and run payroll twice monthly in coordination with H.R.
- Work with leadership team leadership to create budgets and expenditure reporting for grants on an ongoing basis
- Manage tracking, reporting and invoicing of government contracts and grant expenditures and expense allocations on a monthly basis, with the support of outsourced accounting team.
- Ensure invoicing and reporting are accurate and timely and work with funders to ensure contract compliance and maximize reimbursement.
- Lead preparation and coordination with external accounting firm for annual financial audit and various tax filings – includes working with accounting firm to prepare audit schedules, confirmation letters, other supporting documentation
- Review monthly and quarterly financial statements, provide financial analysis, and report to other members of leadership team and the Finance Committee
- Ensure maintenance of financial records and systems in accordance with GAAP and budget audit requirements, including A-133 requirements.
- Develop and manage relationships with financial vendors including banking and credit card accounts, accounting firms, retirement advisors, and investment management firms.
- Manage check process which includes check requests & printing
Additional Duties and Responsibility:
- While this description accounts for most of what an individual might encounter while performing the essential duties of this position, other related tasks and responsibilities may be assigned as needed.
Qualifications
Required Qualifications:
- 3+ years of progressive experience in a financial/accounting role.
- At least 2 years' experience and successful track record in nonprofit grant and contracts management
- A.A. or equivalent educational certificate or professional experience
- Solid knowledge of non-profit organizations, GAAP standards and fund accounting rules under OMB Circulars A-133 and A-122.
- Demonstrated ability to consistently make accurate and clear assessments/determinations about constantly changing financial and organizational landscapes.
- Experience with various tax filings and legal reporting (EDD)
- Proficient in QuickBooks (Online); payroll systems and software.
- Enthusiastic attention to detail, strong analytical, critical thinking, problem solving, judgment, and influencing skills.
- Excellent oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training.
- Commitment to social justice and passion for Beyond Emancipation’s mission
Preferred Qualifications
- B.A. and/or CPA or other equivalent professional certification
- Experience with financial reporting and compliance with local city/county or state government contracts.
- Knowledgeable in using Bill.com
- Strong operations and systems management experience
Compensation
Annual Salary: $80,000.00 - $85,000.00 (starting rate) (Full-Time, Beneffited)
- Benefits are generous, with 100% paid employee and 80% dependent medical care coverage; Dental Coverage is 100% employer paid
- 15 days of Vacation (increasing over time), 12 days of sick leave, two wellness weeks annually, and 14 paid holidays
- Voluntary vision, matched retirement (up to 3%), and pre-tax flexible spending accounts for medical and dependent care costs plans are also available.
Equal Opportunity
To better serve youth, B:E strives to build and strengthen a diverse organization, where every staff member is heard, valued, and supported to advance B:E’s mission. B:E staff is majority people of color and many staff have lived experience in the foster care system. We are committed to living diversity, equity, inclusion, and belonging in our staffing, programming, and values. B:E is an equal opportunity employer, and we strongly encourage diverse candidates to apply.
Hybrid Work Environment
B:E is committed to the safety, wellness, and health of our staff. We offer a flexible hybrid work environment where staff can decide with their manager the best schedule and location of work, based on their personal needs and their role within the organization.
