This position consists of complex clerical accounting work with fiscal responsibilities. Performs assigned accounting tasks in accounts payable and/or accounts receivable area.
Perform pre-audit on invoices to check for signatures, purchase order, vendor number, date, and time stamp.
Accounts payable data input and daily balancing.
Check processing.
P-Card processing and reconciliation.
Perform on-line processing of vendor ACH transactions.
Prepare and process (may require direct customer contact) credit card payments for accounts payable.
Scan documents to Imaging System
Prepare journal entries for daily work
Assist department with interoffice and postal mails (open, sort and send to departments) whenever necessary.
Monitors the Board’s non-grant related contracts for compliance with the terms and conditions.
Reviews and approves non-grant related contracts payment requests for accounts payable processing.
Monitors and reconciles non-grant related contracts, contract payments, retainage, and associated purchase orders by utilizing spreadsheets.
Enter new non-grant related contracts into contract database.
Maintains and updates contract database.
Required:
Associate's degree from an accredited college or university in Business, Finance, Accounting, or a related field.
Two years of directly related experience will substitute the educational requirement.
Preferred:
Two years of professional experience in A/P (Accounts Payable) , A/R (Accounts Receivable) or Accounting experience.
Professional experience in a local or state government agency within the Finance department.
Knowledge, Skills, and Abilities:
Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
Knowledge of a wide range of administrative and clerical procedures and systems such as word
processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
Ability to work independently with little supervision and exercise good judgement and discretion.
Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.
