What this role offers
- Growth opportunity with clear pathway to leadership
- Salary starting at $75K, flexible based on experience
- Bonus eligible based on company performance
- Monday to Friday schedule, no weekends
- High visibility role working across multiple teams
About the role
We are hiring an Facilities Operations Specialist to support daily operations, vendor management, and on-site coordination. This role is hands on and requires someone who can stay organized, follow through, and work across teams to keep things running smoothly.
You will work closely with reception, admin, and facility teams while also building relationships with external vendors. This is a fast-paced environment where priorities shift and strong communication matters.
Key responsibilities
- Manage vendor relationships and track performance
- Conduct vendor comparisons and support decision making
- Coordinate projects and follow through on deliverables
- Partner with reception and on-site teams to support daily operations
- Communicate with clinics and local facilities teams
- Support office coordination, events, and on-site needs
- Ensure consistent follow up and task completion
Minimum qualifications
- 2+ years of experience in facilities, operations, workplace, or project coordination
- Experience managing vendors, service providers, or office operations
- Strong organizational skills with ability to manage multiple tasks and deadlines
- Ability to problem solve and make decisions in a fast-paced environment
- Strong written and verbal communication skills
- Ability to work on site and coordinate across multiple teams
Preferred
- Experience in facilities, property management, or workplace operations
- Experience supporting office events or on-site coordination
- Experience with vendor comparisons, budgeting, or cost analysis
- Bachelor’s degree or equivalent work experience
Core traits (what will make them successful)
- Strong follow up and attention to detail
- Proactive, takes ownership without being asked
- High emotional intelligence and service mindset
- Team player, no ego, willing to step in where needed
- Takes pride in work and delivers consistently
- Location: Irvine, CA, fully on site
- Schedule: Monday to Friday, 9 to 5, with occasional weekends due to events
