Duration: 9 Months (Temp to Perm)
Client: One of the largest Aerospace and Defense companies in the US
Overview:
Under general supervision of senior leadership, this position performs a variety of activities supporting the Facilities department. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.
Duties
- Manages, updates and reconciles data in Facilities tracking systems involving tasks, equipment, inventory, etc.
- Annual Business Continuity Plan update, revisions, and entries.
- Supports proposal cost data analysis, budgeting, manpower forecasting, service & parts contacts, predictive/preventative maintenance, and report preparation.
- Contacts company personnel at all organizational levels, including outside contacts and vendors, to gather information and prepare reports for use by Facilities management.
- Assist with troubleshooting facility issues.
- Serves as IEC POC for Fleet Vehicle reservation and key control
- Serves as IEC POC for Facility HelpDesk concerns.
- Supports Facilities compliance efforts and/or audit activities.
- Performs administrative duties of a complex nature (e.g., travel accommodations and expense reports; petty cash handling & reporting; finance/accounting support; assists other department/s with purchasing and tracking of assets; coordinates Conference Room reservations).
- Generate Work Orders (Weekly, Monthly, Quarterly, Semi-Annual, and Annual).
- Qualification Form, W-9, Certificates of Insurance, NDA/PIA, EH&S Certification, Eligibility Letter)
- Review Certificates of Insurance; request insurance approval from Corp. Risk Management if limits do not meet the requirements
- Work closely with IEC Purchasing to have new vendors uploaded to database, and/or extended to our company code.
- Maintain, along with IEC Purchasing, all vendor vetting documents.
- Maintain Facilities vendor contact list.
- Submit Ease Visitor Management Visitor Request for any onsite job walks and or visits.
Qualifications:
- Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
- Strong organizational skills and attention to detail.
- Ability to work efficiently under deadlines and manage multiple tasks.
- Familiarity with handling confidential information and maintaining data privacy.
- Effective communication and collaboration skills.
- Proficiency with spreadsheets (excel) for tracking.
