Facilities and CIP Coordinator (Program Manager II, Grade N25)

WHO WE ARE
Montgomery County Department of Recreation is a nationally recognized and award-winning agency with a mission to provide high quality, diverse, and accessible community-based programs, activities, and services that serve the recreation and leisure needs of the Montgomery County community. The department manages 39 facilities including recreation centers, senior centers, and indoor and outdoor aquatic facilities and provides thousands of programs such as out-of-school activities, aquatics, classes, youth and adult sports programs and leagues, senior programs, and therapeutic recreation.

WHO WE ARE LOOKING FOR
We’re looking for a proactive, customer-focused Facilities and CIP Coordinator (Program Manager II) to support the county’s recreation centers, indoor swim centers and outdoor pools. This role is perfect for someone who thrives under pressure and thinks creatively to solve problems. You’ll be a key player in keeping the department’s physical infrastructure safe, efficient, and compliant and welcoming for the community by managing the full lifecycle planning, budgeting, securing contractors, managing maintenance and renovations, while optimizing space and reducing operational costs. This role involves balancing daily operations with strategic long-term planning If you're ready to dive into a fast-paced, team-driven environment—we want to hear from you!

The role does not perform hands-on maintenance work but instead manages the full lifecycle of contracted maintenance and repair services. This includes initiating contracts, coordinating with vendors, serving as the primary point of contact, monitoring work quality, and ensuring timely payment. The position also manages a budget of over one million dollars. The position also assists in capital budget planning and implementation and supports long-term facility planning in partnership with other county departments.

Your duties will include:

FACILITY MAINTENANCE CONTRACT MANAGEMENT
• Receive, review, and prioritize facility maintenance needs from center directors and staff
• Determine whether work should be assigned to a contractor, internal department, or other division (DGS)
• Initiate, develop, and oversee maintenance and repair contracts/purchase order

• Serve as the main point of contact for contractors performing facility work
• Schedule and coordinate on-site work to minimize disruption to facility operations
• Inspect and evaluate completed work to ensure contract compliance and quality standards
• Approve invoices, track payments, and maintain documentation for all contract activities
• Ensure all maintenance actions meet safety, code, and departmental standards

FINANCIAL MANAGEMENT: • Develops and manages a 1 million-dollar+ annual budget (PLAR) for facility maintenance and repairs • Develop cost estimates, project scopes, and funding recommendations • Monitor expenditures and ensure work remains within approved budgets • Forecast future budget needs based on facility condition data and asset replacement/long-term planning, including making data-driven recommendations for capital projects and repairs. • Maintain accurate financial records and generate reports for leadership

FACILITY OPERATIONS & PLANNING SUPPORT
• Maintain updated data on facility conditions, life-cycle needs, and equipment status
• Utilize data to help guide decisions about repairs, replacements, and capital improvements
• Collaborate with the Department of General Services, Security Division, and IT department on shared facility needs
• Assist with planning and development of criteria for evaluation and specifications for new buildings, renovations, and major facility upgrades

• Tracks all large facility assets to assist in creating a facility asset replacement plan. • Participates in design reviews, construction meetings, or planning discussions as needed

SAFETY & COMPLIANCE:

• Ensures facility and playground compliance with health, safety, and environmental regulations
• Manages emergency preparedness and conducts inspections.
• Liaison for the department with the Office of Emergency Management and is the primary contact for converting recreation centers into after-hours shelters in the County.
• Liaison for the department for security and badge access.
• Submits all required records to state and local entities.

Successful candidates should demonstrate the following knowledge, skills, and abilities:

• Strong communication skills for collaborating with contractors, internal departments, and facility staff. Ability to create and maintain working relationships with all stakeholders.
• Strong organizational skills with the ability to maintain accurate office records and generate reports
• Clear and effective communication skills, both verbal and written
• Proficiency with standard office software, including Microsoft Word, Excel, and Outlook
• Ability to multitask and manage several responsibilities/projects simultaneously
• Strong interpersonal skills with the ability to exercise sound judgment, courtesy, and professionalism when interacting with the stakeholders
  
  

• This position requires on-site work and is not eligible for telework
  • The schedule will include evenings, weekends, and holidays.
  • This position works non-traditional hours, including in-field and office work
  • This position may work outside during inclement weather and extreme temperatures

Important things to Know:

• This position will require work beyond a standard 40-hour week, including early mornings, evenings, weekends, holidays, and on occasion, in outdoor or extreme weather conditions.
• The selected candidate will be required to complete a background investigation and medical history review prior to appointment.
• This position will require onsite facility responsibilities and will involve travel to various program locations throughout the County.
• To ensure compliance with laws and to support a positive work culture, all required mandatory trainings must be completed within 3 to 6 months of hire, or as specified.

• Experience:Five (5) years of professional experience in facility operations, property management, or building maintenance administration.
  • This experience must include: coordinating contracted maintenance or repair services, managing budgets orfinancial tracking for facility-related work, and collaborating with internal and external stakeholders on operational, safety, or compliance matters.
  • Supervisory experience may be required depending on the assignment.
    
    
• Education:Graduation from an accredited college or university with a Bachelor's Degree.
• Equivalency: An equivalent combination of education and experience may be substituted.
• LICENSE: Possession and maintenance at all times of a valid class “C” (or equivalent) driver’s license from the applicant's state of residence.