Executive Personal Assistant

Our client is seeking a highly organized and adaptable professional to support two busy business owners across executive support, personal assistant, and bookkeeping responsibilities. This is a fast-paced, multi-functional role ideal for someone who enjoys variety, problem-solving, and being the go-to person behind the scenes.

This is primarily a remote position, but candidates must be local to the Tampa or surrounding area and available for occasional onsite meetings or support. This is also a 1099 role.

Responsibilities

• Manage calendars, scheduling, travel, and daily coordination
• Provide executive and back-office support for business operations and client needs
• Assist with bookkeeping and administrative accounting tasks using QuickBooks Online
• Handle invoices, expense tracking, data entry, and file management
• Support personal assistant tasks, including appointments, vendor coordination, and research
• Draft professional communications and help keep operations organized and running smoothly
• Assist with special projects and changing priorities as needed

Qualifications

• Experience supporting executives, entrepreneurs, or business owners
• Strong organizational and multitasking skills
• Excellent communication and professionalism
• Comfortable balancing both business and personal support tasks
• Ability to work independently in a fast-moving environment

Software Pluses

• QuickBooks Online
• Microsoft Office Suite
• Expensify
• Canva
• Dropbox
• CRM or scheduling platforms
• Social media coordination experience

Ascendo is a certified minority-owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.