Executive & Personal Assistant for UHNW Principal, Philanthropist (Bilingual Mandarin)

UHNW CEO seeks Executive/Personal Assistant to work from his home-based Family Office in Bel Air in conjunction with two other assistants in the LA executive office to comprise a platform of comprehensive support. This role will focus on Family Office communications and philanthropic interests, support for the principal when he is working from home, and household and family-based assistance. It is preferred that the assistant is fluent in Mandarin as a proportion of his business interests are in Asia.

Requirements

• Minimum 6 years’ experience as an Executive Assistant, Personal Assistant, or EPA including 2 years’ experience supporting C-level executives or in a Family Office
• Mandarin fluency strongly preferred (professional or conversational proficiency)
• Advanced proficiency in Microsoft Office, particularly Excel, with comfort handling light financial tracking and reporting
• Tech-savvy and capable of managing digital systems, schedules, and documentation
• Experience supporting principals with international business operations or travel
• Strong written and verbal communication skills
• Ability to multitask and prioritize
• Strong organizational and time-management skills with the ability to anticipate needs
• Exceptional discretion and professionalism handling confidential matters
• Comfort working between an office setting and private residence
• Polished presentation, highly developed sense of etiquette

Responsibilities

• Gatekeeping
• Communications with other EPAs in corporate office, corporate office teams, foreign business teams, Family Office staff, internal and external stakeholders including financial advisors, philanthropic entities, accounting and legal personnel
• Manage complex calendars, scheduling, and daily priorities for the principal
• Ensure the principal’s schedule and commitments run smoothly across both business and personal obligations
• Anticipate needs and proactively solve problems to support the principal’s efficiency
• Coordinate international and domestic travel, including itineraries, logistics, and accommodations
• Serve as a liaison between the principal and internal/external stakeholders across the U.S. and Asia
• Provide administrative support related to family office operations, including light financial tracking and Excel reporting
• Organize meetings, prepare materials, and track action items and follow-ups
• Assist with personal scheduling, appointments, and household logistics
• Coordinate vendors, services, and property-related matters when needed
• Maintain organized systems for documents, contacts, and records

M-F 10am-6:30pm

$120K+, health insurance, 401k