Executive Assistant / Personal Assistant (EA/PA) — CEO-Level Support
Location: Austin, TX (In-Person)
We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
This position requires the candidate to be flexible, including availability outside standard business hours as needed.
Location & Travel
- Based in Austin, TX with regular in-person support
- Day-to-day locations vary across the Austin area based on schedule and commitments
- Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
- Occasional travel with the executive may be required
Responsibilities
Executive Support (Business)
- Manage and maintain a complex calendar across time zones
- Schedule and coordinate meetings, events, and travel
- Prioritize inbound requests and protect executive time
- Prepare the executive for meetings (agendas, docs, reminders, context)
- Handle confidential and sensitive communications with discretion
- Needs to be responsive on nights, weekends, and holidays.
Personal Assistant Support (Personal Operations)
- Manage professional and personal scheduling and appointments for the executive
- Coordinate household staff, vendors, and service providers
- Track bills, subscriptions, and recurring administrative tasks
- Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
- Organize events
- Run errands, assist with personal shopping
- Coordinate medical appointments, childcare coverage and other personal sensitive matters
Email, Communications & Executive Presence
- Manage multiple inboxes and triage communications
- Draft responses and follow-ups when appropriate
- Maintain tracking systems so nothing is missed
- Communicate professionally with high-profile contacts and stakeholders
- Represent the executive with strong executive presence in person when needed
Spreadsheets, Reporting & Admin Systems
- Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
- Ensure records are accurate, complete, and organized
- Maintain clear systems for recurring administrative workflows
- Coordinate with finance team on payments and invoices to vendors
HR and Oversight
- Interview nanny, housekeeper candidates
- Talk to vendors, contractors, hospitality managers, concierge services
- Coordinate with staff and manage employment matters
Qualifications
- 7+ years supporting senior executives (EA and/or PA)
- Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
- Strong calendar management and scheduling experience
- High discretion and strong judgment with confidential matters
- High emotional intelligence and strong interpersonal skills
- Strong written communication and follow-through
- Comfortable managing spreadsheets and operational tracking
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
- Valid driver’s license and comfort driving locally as needed
