Executive Assistant – Office & Executive Support
South Beach, Miami, FL
Onsite 5x/week, 8am - 5pm
A leading, highly regarded investment management firm is seeking an exceptional Executive Assistant to join its Miami headquarters. This is a unique opportunity to take ownership of both day-to-day office operations and high-level executive support within a fast-paced, high-performance environment.
This role is ideal for a detail-oriented, hands-on professional who takes pride in precision, accountability, and follow-through. The position blends operational office management with sophisticated executive support, requiring sound judgment, discretion, and the ability to anticipate needs before they arise.
Key Responsibilities:
Office & Facilities Ownership
- Ensure the office is fully prepared each morning and maintained at an impeccable standard throughout the day
- Oversee conference room readiness, shared spaces, pantry inventory, and overall presentation
- Serve as the first point of contact for visitors, delivering a seamless, professional experience
- Coordinate with building management, vendors, and service providers
- Manage the main office line and general office administration
- Proactively identify and resolve issues to maintain a polished environment
Executive Support
- Manage complex, high-volume calendars with accuracy and foresight
- Coordinate detailed travel arrangements and itineraries
- Draft and manage professional communications and materials
- Support sensitive Human Capital and Legal-related initiatives, including recruiting coordination and firm events
- Provide backup support to other senior administrative team members as needed
Qualifications:
- Bachelor’s degree preferred
- 1+ years of experience in an administrative capacity
- Prior experience in financial services, legal, consulting, or similarly rigorous industries strongly preferred
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication skills
- Demonstrated discretion in handling confidential information
- Proficiency in Microsoft Office Suite
- Professional presence, strong judgment, and a no-task-too-small mindset
This role is fully onsite in Miami and requires a proactive, high-accountability individual who thrives in an environment where excellence and ownership are the standard.
