Executive Assistant / Office Manager – Confidential Client
📍 Uptown Dallas | 100% On-Site
💰 $95K–$120K Base (DOE)
A highly respected, privately held, founder-led organization is seeking an Executive Assistant to support a Founder in a fast-paced, high-touch environment
.
This is a high-trust, high-discretion role designed for an EA who has operated as a true right hand to a principal and understands the pace, complexity, and expectations that come with supporting a high net worth individua
l.
The Opportun
ityThis is not a traditional administrative ro
le.
The Executive Assistant will act as a strategic partner and gatekeeper to a Founder who is deeply involved in the business. The environment requires someone who
- is:Highly intuitive and anticipa
- toryComfortable operating with urgency, autonomy, and sound judg
- mentExperienced in managing the full scope of a principal’s professional and personal w
orld
You will play a critical role in enabling the Founder to operate at the highest level while supporting the day-to-day flow of both business and personal priori
ties.
Key Responsibi
litiesExecutive Support (Primary
- Focus)Own and manage a complex, ever-evolving calendar with full accounta
- bilityProvide in-office, real-time support when the executive is p
- resentAnticipate needs proactively (schedule shifts, meeting prep, day-of logi
- stics)Coordinate intricate travel, including private aviation log
- isticsHandle both business and personal requests with a high level of disc
- retionAct as a gatekeeper and strategic partner in managing priorities an
d time
Accounts Payable / Administrative
- SupportCode expenses and assist with b
- ill payPartner on basic AP and bookkeeping fu
- nctionsMaintain accuracy and confidentiality in financial pr
ocesses
Office Management
- (Light)Oversee general office operations and orga
- nizationEnsure a polished, well-run environment for a sm
all team
What We’re Lo
oking ForRequired E
- xperience7–15+ years of experience as an Executive
- AssistantProven experience supporting a Founder, CEO, or high net worth individual (
- HNW/UHNW)Experience in a founder-led, privately held, or single-owner en
- vironmentTrack record of operating in high-complexity settings (family office, private office, or
- similar)Demonstrated ability to manage both business and personal support s
- eamlesslyStrong tenure in roles requiring discretion, autonomy, and high-touch
execution
Preferred
- BackgroundExperience in a family office or private office e
- nvironmentExposure to integrated personal + professional support (travel, events, household coordinat
- ion, etc.)History of serving as a true right hand / strateg
ic partner
- Who You AreProfessionally mature with exception
- al judgmentConfident and proactive with the ability to manage up
- effectivelyHighly organized with strong command of complex scheduling an
- d logisticsPolished communicator with strong executi
- ve presenceNaturally discreet with a deep understanding of conf
- identialityTeam-oriented with a no-job-too-sm
all mindset
Schedule &
- EnvironmentStandard hours: ~9:00 AM – 5:00 PM (flexible based on executive
- ’s schedule)Must be fully present and responsive when the executive is i
- n the office100% in-office in U
- ptown DallasNot a 24/7 role, but requires flexibili
ty as needed
Compensation &
- amp; Benefits$95K–$110K base (depending o
- n experience)401(k) with
- company matchComprehensive health, denta
- l, and visionGenerous PTO
- + flexibilityMaternity l
eave benefits
Why This R
- ole Stands OutDirect exposure to and partnership
- with a FounderOpportunity to operate as a true extension of
- the executiveHigh-trust, high-i
- mpact positionStable, collaborative, tight-kn
it environment